EMR Software Pricing for PT, OT, and SLP Practices

HelloNote has three plans. Lite is $49 per month for solo providers. Plus is $70 per month and includes one full-time provider with unlimited notes ($45) and Practice Management ($25). PAYGO is $99 per month with unlimited providers and staff, plus $0.75 per standard note or $0.95 per billable note. Practices writing more than 10,000 notes a month can get custom pricing. You can also start a free trial for up to 30 days, with no credit card required. There are no setup fees and no contracts.

Yes. You can try HelloNote free for up to 30 days, with no credit card required. The trial covers up to 2 patients and includes practice management, documentation, scheduling, superbills and reports. When you’re ready, you choose a plan.

Plus is $70 per month. That includes Practice Management ($25) and one provider with unlimited notes ($45). Each extra full-time provider is $45 per month with unlimited notes, and each part-time provider is $30 per month with up to 100 notes a month. For example, 1 provider pays $70 a month, 2 providers where one is part-time pay $100, and 3 full-time providers pay $160.

A HelloNote part-time provider includes up to 100 notes per month for $30 per month. If a part-time provider writes more than 100 notes in a month, that provider is billed at the full-time rate of $45 for that month only. The next month, they go back to the part-time rate of $30.

PAYGO is $99 per month and includes Practice Management with unlimited providers and staff. You also pay for each note: $0.75 per standard note or $0.95 per billable note. For example, 200 standard notes in a month costs $99 + $150 = $249. If you write more than 10,000 notes a month, contact us for custom pricing.

Plus usually costs less for small teams whose providers each write a lot of notes, because full-time providers get unlimited notes. PAYGO usually costs less for larger teams that write fewer notes in total, because providers and staff are unlimited. For example, 10 full-time providers writing 300 standard notes a month would pay $475 per month on Plus or $324 per month on PAYGO. Use the calculator on each card to compare.

No. HelloNote has $0 setup fees and no contracts on every plan, including Plus. Every plan runs month to month, and you can cancel anytime, for any reason. There are no onboarding fees, no implementation fees, and no hidden charges.

On Plus, insurance billing is an add-on that includes our built-in clearinghouse for claims and eligibility checks. It starts at $50 per month for up to 50 claims and eligibility checks combined, and the tier goes up with volume: up to 125 for $100, 300 for $175, 600 for $250, 1,500 for $500, 3,000 for $800, 5,000 for $1,000 and 10,000 for $1,500. You can connect your own clearinghouse instead for $50 more. On PAYGO, billing is included in the $0.95 billable note price.

Yes. Data migration is included on Plus and PAYGO at no extra cost. The HelloNote team transfers your patient records and notes from your previous EMR. Most practices are fully migrated within one to two business days, with no downtime.

Your patient records, notes, and billing history stay accessible after you cancel, and you can export your data at any time. HelloNote does not hold your records hostage. Your data belongs to your practice.

No. You only need your name, email, phone number, discipline and clinic name to start. You’ll get an email with a secure link to finish setting up your account.

We’ll email you 7 days and 1 day before your trial ends. When it ends, you can still log in, but you’ll need to choose a plan to keep using HelloNote. Your data stays in your account.