The Best EMR for Billing Companies Supporting Therapy Clinics
Scale Your Billing Business, Not Your Overhead
Managing claims for multiple therapy practices whether PT, OT, SLP, or chiropractic can quickly become chaotic with scattered logins, file types, and payer requirements. That’s why billing teams trust HelloNote, the best EMR for billing companies looking to simplify operations and improve efficiency. Our unified platform lets you handle all your client accounts in one place, making it easy to submit, track, and reconcile claims for dozens of clinics from a single dashboard. Less spreadsheet juggling, more revenue collected.
testimonials
What Our Clients Say
Nick at HelloNote has been very responsive and helpful throughout the entire onboarding process. Melanie explains the software very well and make it relatable to PTs. So far very happy with Hello Note
Christina Garcia
Business Owner
It has been great to have a documentation system that has everything I need as a sole practitioner. The trainings are good and Sara in billing is great. Carlos has been very responsive as well with any questions that arise!
Rachael MacGregor
Sole Practitioner
Nick and the team at HelloNote have been extremely helpful with getting my physical therapy practice started. Hellonote is simple and easy to learn for anybody looking for an EMR software. They have integrated e-fax, billing, and other tools to help with efficiency and compliance!
Andrew Brough
Physical Therapist
From the perspective of both a business owner and a physical therapist with over a decade of experience, I can say that HelloNote is a fantastic EMR after having worked with a number of different EMRs in the past. HelloNote’s EMR setup is very intuitive to learn to use. Documentation is easy. Also the customer support team is very responsive. Thank you!
Scott McAmis
Business Owner
“We’ve used several EMR systems over the years, but this is the first one that truly feels built for therapists, by therapists. It’s intuitive, reliable, and the customer support is next-level. Our entire team made the switch seamlessly, and we’re not looking back.”
Cindy Jones
CEO of Therapy1
How It Works
3 Streamlined Steps to Centralized Billing
01
Multi‑Clinic Account Provisioning
Our onboarding team bulk‑creates secure sub‑accounts for each of your client practices, pre‑loading their fee schedules, NPIs, and payer IDs so you can hit the ground running.
02
Unified Claim Submission & ERA Posting
Import charges directly from each practice’s documentation, batch‑submit electronic claims through our integrated clearinghouse, and auto‑post ERAs—no manual file uploads required.
03
Real‑Time Reconciliation & Reporting
Track denials, rejections, and payments across all clients in one color‑coded dashboard. Generate branded A/R reports and month‑end analytics with a single click.
SEE IT IN ACTION
See How HelloNote Fits Your Practice
Get a personal walkthrough of scheduling, notes, and billing, using a workflow like your clinic’s.
our benefits
How We Make Billing Simple
HelloNote gives billing companies an all‑in‑one command center where they can toggle between client clinics without logging out, batch claims across payers, and view real‑time payment status all while maintaining strict HIPAA segregation through role‑based permissions. Automated ERA posting and smart denial‑reason coding slash manual data entry, while customizable, white‑label reports let you deliver polished insights to owners without extra spreadsheet work. Because the EMR and clearinghouse live inside the same platform, documentation errors surface before submission, reducing rejections and accelerating cash flow so your team collects more, faster, with fewer touches.
our benefits
Why Choose HelloNote EMR?
Built For Everyone
Success
Whether you're a solo therapist or managing a small therapy practice, HelloNote makes everyday practice management easier. Its flexible, all-in-one platform helps you stay organized, reduce administrative work, and support your practice as it grows.
Built by therapists who understand the challenges of patient care and practice management, HelloNote is designed around real clinical workflows. Our goal is to help you work more efficiently, spend less time on administrative tasks, and focus on delivering quality patient care.
What is In Our EMR?
All the Tools You Need to Grow Your Business
Learn More
Common Questions We Get
How many practices can I manage under one billing account?
There’s no limit. Whether you handle three clinics or three hundred, each client gets a secure sub‑account linked to your master billing dashboard.
Can I keep each client’s data separate for HIPAA compliance?
Yes. Role‑based permissions ensure staff view only the practices assigned to them. PHI is partitioned at the database level for full compliance.
Does HelloNote support multiple NPIs and tax IDs?
Absolutely. Store unique rendering and billing NPIs, EINs, and payer IDs for each clinic; the system auto‑populates the correct identifiers on every claim.
Can I export financial and A/R reports?
All dashboards can be exported to CSV or PDF, and scheduled email reports keep your clients updated automatically.
Do you provide specialized training for billing staff?
Yes. Billing‑focused onboarding covers claim workflows, denial management, and advanced reporting tools, with ongoing phone, chat, and webinar support.
Our Products
Get Exactly What You Need for Your Practice
Plus
$70.00
per month
Per User
Per Note
Per User Pricing
Starts at $70/month. Add full-time or part-time providers.
Providers
Unlimited notes
Up to 100 notes per month
Over 100 notes? Billed at the full-time rate.
Practice Management
$25.00 / month
Optional add-on
$25.00
For billing & eligibility.
Estimated Monthly Total
Per Note Pricing
Pay for the notes you use. Unlimited users.
HelloNote Auto
$99.00 / month
Unlimited users
Notes
Standard notes
$0.75 each
Estimated Monthly Total
Over 4,000 notes per month? Contact us for an enterprise discount.
Everything in Lite
and so much more
Lite
$49.99
per month
For solo practitioners only (1 user)
Practice Management
EMR Documentation
Secure e-Documents (Up to 5MB uploads)
Calendar & Scheduling
Referral Management
Superbills
Reports & Analytics
Online Support
No-Setup Fees
Free
$0.00
per month
Practice Management
EMR Documentation (Up to 2 Patients)
Secure e-Documents (Up to 5MB uploads)
Calendar & Scheduling
Referral Management
Superbills
Reports & Analytics
Documentation & User Guides
No-Setup Fees