Massage Therapy Software Built for the Way You Work
Tailored Solutions
Built for Massage Therapists, Designed for Efficiency
testimonials
What Our Clients Say
Nick at HelloNote has been very responsive and helpful throughout the entire onboarding process. Melanie explains the software very well and make it relatable to PTs. So far very happy with Hello Note
Christina Garcia
Business Owner
It has been great to have a documentation system that has everything I need as a sole practitioner. The trainings are good and Sara in billing is great. Carlos has been very responsive as well with any questions that arise!
Rachael MacGregor
Sole Practitioner
Nick and the team at HelloNote have been extremely helpful with getting my physical therapy practice started. Hellonote is simple and easy to learn for anybody looking for an EMR software. They have integrated e-fax, billing, and other tools to help with efficiency and compliance!
Andrew Brough
Physical Therapist
From the perspective of both a business owner and a physical therapist with over a decade of experience, I can say that HelloNote is a fantastic EMR after having worked with a number of different EMRs in the past. HelloNote’s EMR setup is very intuitive to learn to use. Documentation is easy. Also the customer support team is very responsive. Thank you!
Scott McAmis
Business Owner
“We’ve used several EMR systems over the years, but this is the first one that truly feels built for therapists, by therapists. It’s intuitive, reliable, and the customer support is next-level. Our entire team made the switch seamlessly, and we’re not looking back.”
Cindy Jones
CEO of Therapy1
Get The Tools You Need
Everything You Need for Your Physical Therapy Practice
Schedule Appointments
Effortlessly book single, recurring, or group therapy sessions while automating patient reminders to reduce no-shows and keep your schedule full.
Engage With Patients
Build stronger patient relationships with HelloNote’s integrated communication tools. Send appointment reminders, share treatment plans, and provide seamless telehealth throughtout their journey.
Get Payment
HelloNote simplifies billing and reimbursement with automated CPT coding, insurance claim submissions, and co-pay tracking, ensuring you get paid on time with minimal effort.
our benefits
Why Therapists Choose HelloNote
- Cloud-Based & Accessible Anywhere – Work from any device, anytime.
- HIPAA-Compliant & Secure – Keep patient data safe with industry-leading security.
- Built for Growth – Whether you’re a solo practitioner or a large clinic, HelloNote scales with your practice.
- Designed for Physical Therapists – No unnecessary features, just what you need.
- User-Friendly & Intuitive – Spend less time learning the software and more time focusing on care.
Ready to schedule? Ask us about a free month.
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Learn More
Common Questions We Get
What is massage therapy software?
Massage therapy software is an all-in-one practice management tool that helps massage therapists run their day-to-day operations from one place. It covers appointment scheduling, SOAP note documentation, digital client intake forms, billing, payment processing, and automated appointment reminders. HelloNote's massage therapy software is built specifically for wellness and bodywork practices — without the clinical complexity of hospital-grade EMR systems.
Do massage therapists need HIPAA-compliant software?
Yes. If your practice collects and stores any client health information — including intake forms, treatment notes, or session history — that data is considered protected health information (PHI) under HIPAA. Any massage therapist storing this digitally is required to use HIPAA-compliant software. HelloNote is HIPAA compliant on every plan, including the free plan, and signs a Business Associate Agreement (BAA) with every client.
What is the best massage therapy software for solo practitioners?
The best massage therapy software for a solo practitioner is one that is simple to set up, affordable, and covers scheduling, SOAP notes, and payments without unnecessary complexity. HelloNote's Lite plan at $49.99 per month is built specifically for solo massage therapists. There is also a free forever plan for practices with up to 2 active clients — no credit card required.
Does massage therapy software include SOAP notes?
Yes. Purpose-built massage therapy software includes SOAP note templates designed for bodywork sessions. HelloNote lets you document treatment areas, techniques, pressure applied, and client feedback. You can clone the previous session note with one click and update only what changed — so you are never starting from scratch after every appointment.
Can massage therapy software reduce no-shows?
Yes. Automated SMS and email appointment reminders are one of the most effective tools for reducing no-shows. HelloNote's automated reminder system sends reminders before every appointment. Practices using automated reminders consistently report fewer missed appointments and better schedule adherence without any manual follow-up from the front desk.
How long does it take to set up massage therapy software?
Most practices using HelloNote are fully set up and documenting their first session note within 24 hours. The onboarding process includes a 1-on-1 concierge session to import your existing client list, configure your SOAP note templates, and set up your scheduling calendar. There is no steep learning curve and no IT background required.
Is there free massage therapy software?
Yes. HelloNote offers a free forever plan for massage therapists managing up to 2 active clients. Unlike free trials that expire after 14 or 30 days, HelloNote's free plan does not cut off. It includes SOAP note documentation, scheduling, superbills, and reports at no cost. No credit card is required to sign up.
Can massage therapy software handle billing and payments?
Yes. HelloNote's massage therapy software includes integrated billing with stored card-on-file for seamless checkout, automated invoicing, superbill generation for clients submitting to insurance, and payment tracking. Everything runs inside the same platform — no separate payment processor or billing tool required.
What is In Our EMR?
All the Tools You Need to Grow Your Business
Our Products
Get Exactly What You Need for Your Practice
Plus
$70.00
per month
Save 50% on your first month
Per User
Per Note
Unlimited Notes
Standard Notes
Billable Notes
Unlimited Users
Unlimited Users
Over 4,000 Notes per month?
Contact Us for an enterprise discount.
Everything in Lite
and so much more
50% Off Your First Month
Limited time offer. No Commitment Required
Lite
$49.99
per month
For solo practitioners only (1 user)
Practice Management
EMR Documentation
Secure e-Documents (Up to 5MB uploads)
Calendar & Scheduling
Referral Management
Superbills
Reports & Analytics
Online Support
No-Setup Fees
Free
$0.00
per month
Practice Management
EMR Documentation (Up to 2 Patients)
Secure e-Documents (Up to 5MB uploads)
Calendar & Scheduling
Referral Management
Superbills
Reports & Analytics
Documentation & User Guides
No-Setup Fees