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Billing Companies

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Scale Your Billing Business, Not Your Overhead

Managing claims for multiple therapy practices means juggling countless logins, file formats, and payer quirks. HelloNote unifies every client account under one roof—so your billing company can submit, track, and reconcile claims for dozens of clinics from a single dashboard. Spend less time chasing spreadsheets and more time collecting revenue.

testimonials

What Our Clients Say

How It Works

3 Streamlined Steps to Centralized Billing

01

Multi‑Clinic Account Provisioning

Our onboarding team bulk‑creates secure sub‑accounts for each of your client practices, pre‑loading their fee schedules, NPIs, and payer IDs so you can hit the ground running.

02

Unified Claim Submission & ERA Posting

Import charges directly from each practice’s documentation, batch‑submit electronic claims through our integrated clearinghouse, and auto‑post ERAs—no manual file uploads required.

03

Real‑Time Reconciliation & Reporting

Track denials, rejections, and payments across all clients in one color‑coded dashboard. Generate branded A/R reports and month‑end analytics with a single click.

Ready to schedule? Ask us about a free month.

Schedule Your Demo Now!

our benefits

How We Make Billing Simple

HelloNote gives billing companies an all‑in‑one command center where they can toggle between client clinics without logging out, batch claims across payers, and view real‑time payment status—all while maintaining strict HIPAA segregation through role‑based permissions. Automated ERA posting and smart denial‑reason coding slash manual data entry, while customizable, white‑label reports let you deliver polished insights to owners without extra spreadsheet work. Because the EMR and clearinghouse live inside the same platform, documentation errors surface before submission, reducing rejections and accelerating cash flow—so your team collects more, faster, with fewer touches.

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our benefits

Why Choose HelloNote EMR?

Built For Everyone

Success

Whether you are just starting out or have multiple locations, HelloNote practice management solution is there for you. Our software is built to make managing your business simple, allowing you to have more time to treat your patients without compromising your business. Our software is built with state-of-the-art technology and tools to keep your clinic running efficiently and profitably.

HelloNote is built our EMR with therapists in mind. Why? Because we are therapists. Our practice management solution will get it right the first time. Try us today!

What is In Our EMR?

All the Tools You Need to Grow Your Business

Kiosk

Speed up check-ins with a user-friendly kiosk system, reducing wait times and improving patient flow.

Documentation

Streamline patient documentation with customizable templates, automated note-taking, and seamless integration.

Telehealth

Provide secure, high-quality virtual care with built-in video conferencing and remote patient monitoring.

AI Powered Features

Boost efficiency with AI-driven documentation, predictive analytics, and intelligent automation tools.

Analytics & Reporting

Gain actionable insights with real-time analytics and custom reports to optimize your practice’s performance.

Calendar & Scheduling

Manage appointments with ease using an intelligent scheduling system that syncs with your practice’s workflow.

Compliance & Billing

Ensure accuracy and compliance with automated billing, claim tracking, and real-time eligibility verification.

Patient Engagement

Enhance communication with automated appointment reminders, follow-ups, and interactive patient tools.

Learn More

Common Questions We Get

How many practices can I manage under one billing account?

There’s no limit. Whether you handle three clinics or three hundred, each client gets a secure sub‑account linked to your master billing dashboard.

Can I keep each client’s data separate for HIPAA compliance?

Yes. Role‑based permissions ensure staff view only the practices assigned to them. PHI is partitioned at the database level for full compliance.

Does HelloNote support multiple NPIs and tax IDs?

Absolutely. Store unique rendering and billing NPIs, EINs, and payer IDs for each clinic; the system auto‑populates the correct identifiers on every claim.

Can I export financial and A/R reports?

All dashboards can be exported to CSV or PDF, and scheduled email reports keep your clients updated automatically.

Do you provide specialized training for billing staff?

Yes. Billing‑focused onboarding covers claim workflows, denial management, and advanced reporting tools, with ongoing phone, chat, and webinar support.

Our Products

Get Exactly What You Need for Your Practice

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$0

Free Forever!*

*no credit card required, no contract, no set-up fees

$34.50

$69

per month*

Save 50% on your first month!

*no credit card required, no contract, no set-up fees

Optional Add-ons

Starting a new practice or a new practice owner?

Referral Bonus

$100

Popular
Per User Per Note

Unlimited Notes

Full-time Provider(s): $45.00
Part-time Provider(s): $30.00
Practice Management: $25.00
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Save 50% on your first month!

Also Includes:

*no credit card required, no contract, no set-up fees

Unlimited Users

Note Type
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Over 4,000 Notes per month?
Contact Us for an enterprise discount.

Save 50% on your first month!

Also Includes:

*no credit card required, no contract, no set-up fees

Optional Add-ons

Starting a new practice or a new practice owner?

Referral Bonus

$100

You've found a hidden discount!

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