EMR Software Pricing for PT, OT, and SLP Practices

HelloNote EMR has three plans. The Free plan is $0 per month for up to 2 patients. The Lite plan is $49.99 per month for solo practitioners. The Plus plan starts at $70 per month for multi-provider practices and offers two pricing options: per-user pricing and per-note pricing. Clearinghouse for billing and eligibility is an optional $25 per month add-on. HelloNote has no setup fees and no contracts.

Yes. The HelloNote Free plan costs $0 per month and covers up to 2 patients. It includes practice management, documentation, scheduling, superbills, and reports. No credit card is required to sign up.

With per-user pricing, the HelloNote Plus plan starts at $70 per month. That includes Practice Management ($25) and one provider seat with unlimited notes ($45), which any provider can use, full-time or part-time. Each additional full-time provider is $45 per month with unlimited notes, and each additional part-time provider is $30 per month with up to 100 notes per month. For example, a practice with 1 provider pays $70 per month, a practice with 2 providers where one is part-time pays $100 per month, and a practice with 3 full-time providers pays $160 per month.

A HelloNote part-time provider includes up to 100 notes per month for $30 per month. If a part-time provider writes more than 100 notes in a month, that provider is billed at the full-time rate of $45 per month, which includes unlimited notes.

With per-note pricing on the HelloNote Plus plan, you pay $99 per month with unlimited users, plus a fee for each note you write: $0.75 per standard note or $0.95 per billable note. For example, 200 standard notes in a month costs $99 + $150 = $249. Practices that write more than 4,000 notes per month can contact HelloNote for an enterprise discount.

Per-user pricing usually costs less for small teams of providers who each write a lot of notes, because full-time providers get unlimited notes. Per-note pricing usually costs less for larger teams that write fewer notes in total, because users are unlimited. For example, 10 full-time providers writing 300 standard notes a month would pay $475 per month on per-user pricing or $324 per month on per-note pricing. Use the calculator on the HelloNote pricing page to compare both options for your practice.

No. HelloNote has $0 setup fees and no contracts on every plan, including Plus. Every plan runs month to month, and you can cancel anytime, for any reason. There are no onboarding fees, no implementation fees, and no hidden charges.

Clearinghouse is an optional add-on for $25 per month. It adds billing and eligibility tools, so your practice can submit claims and check insurance eligibility inside HelloNote.

Yes. Data migration is included on the HelloNote Plus plan at no extra cost. The HelloNote team transfers your patient records, cases, notes, and billing history from your previous EMR. Most practices are fully migrated within one to two business days, with no downtime.

Your patient records, notes, and billing history stay accessible after you cancel, and you can export your data at any time. HelloNote does not hold your records hostage. Your data belongs to your practice.