Cash-Based Practices
Keep Cash Flowing, Not Paperwork
Running a cash‑based therapy practice means freedom from insurance headaches—but it also demands a seamless patient experience and airtight record‑keeping. HelloNote equips cash‑based PT, OT, and SLP clinics with instant payments, customized receipts, and outcomes tracking—all in one HIPAA‑secure platform—so you can deliver premium care while getting paid on the spot.
testimonials
What Our Clients Say
Nick at HelloNote has been very responsive and helpful throughout the entire onboarding process. Melanie explains the software very well and make it relatable to PTs. So far very happy with Hello Note
Christina Garcia
Business Owner
It has been great to have a documentation system that has everything I need as a sole practitioner. The trainings are good and Sara in billing is great. Carlos has been very responsive as well with any questions that arise!
Rachael MacGregor
Sole Practitioner
Nick and the team at HelloNote have been extremely helpful with getting my physical therapy practice started. Hellonote is simple and easy to learn for anybody looking for an EMR software. They have integrated e-fax, billing, and other tools to help with efficiency and compliance!
Andrew Brough
Physical Therapist
From the perspective of both a business owner and a physical therapist with over a decade of experience, I can say that HelloNote is a fantastic EMR after having worked with a number of different EMRs in the past. HelloNote’s EMR setup is very intuitive to learn to use. Documentation is easy. Also the customer support team is very responsive. Thank you!
Scott McAmis
Business Owner
“We’ve used several EMR systems over the years, but this is the first one that truly feels built for therapists, by therapists. It’s intuitive, reliable, and the customer support is next-level. Our entire team made the switch seamlessly, and we’re not looking back.”
Cindy Jones
CEO of Therapy1
How It Works
3 Quick Steps to Cash‑Based Success
01
Configure Cash Rates & Packages
Our setup wizard lets you enter flat session rates, membership packages, or prepaid bundles, then automatically links them to your documentation and scheduling screens.
02
Enable Integrated Payments
Connect Stripe or Square in minutes. Patients pay online at booking, via the mobile portal, or right after the session with tap‑to‑pay—all funds land directly in your bank account.
03
Provide Receipts & Superbills Instantly
With a single click, HelloNote generates branded receipts and ICD‑10‑coded superbills that patients can submit for out‑of‑network reimbursement, keeping you out of the insurance loop while adding value for them.
Ready to schedule? Ask us about a free month.
Schedule Your Demo Now!
our benefits
How We Make Cash-based Practices Simple
HelloNote melds documentation, scheduling, and point‑of‑sale payments into one streamlined workspace, eliminating the need for separate invoicing tools or spreadsheets. Real‑time payment dashboards show your daily revenue at a glance, while automated receipt and superbill generation give patients everything they need for HSA claims or out‑of‑network submissions—without extra admin time on your end. HIPAA‑compliant, end‑to‑end encryption secures every transaction, and customizable intake forms capture consent, credit‑card authorization, and outcome measures in a single digital workflow. As your reputation grows, our built‑in telehealth and remote‑patient‑exercise features help you deliver premium, cash‑pay services beyond the clinic walls.
our benefits
Why Choose HelloNote EMR?
Built For Everyone
Success
Whether you are just starting out or have multiple locations, HelloNote practice management solution is there for you. Our software is built to make managing your business simple, allowing you to have more time to treat your patients without compromising your business. Our software is built with state-of-the-art technology and tools to keep your clinic running efficiently and profitably.
HelloNote is built our EMR with therapists in mind. Why? Because we are therapists. Our practice management solution will get it right the first time. Try us today!
What is In Our EMR?
All the Tools You Need to Grow Your Business
Learn More
Common Questions We Get
How fast can I start accepting payments through HelloNote?
Most practices are payment‑enabled within 24 hours of connecting their Stripe or Square account. No merchant‑ID paperwork or hidden gateway fees are required.
Do patients receive documentation for HSA or out‑of‑network reimbursement?
Yes. Each completed note can generate a superbill with CPT and ICD‑10 codes, provider NPI, and payment details—emailed or downloaded instantly.
Can I sell prepaid packages or memberships?
Absolutely. Create custom service bundles, track remaining visits, and let the system auto‑debit sessions as they’re used.
Are there additional fees for credit‑card processing?
HelloNote passes through the standard Stripe or Square processing rate with no added percentage. You’ll see fees transparently in your payout report.
Does the patient portal support online booking and payment in one step?
Yes. Clients can self‑schedule, sign intake forms, and pay upfront all within the portal, reducing no‑shows and front‑desk workload.
Our Products
Get Exactly What You Need for Your Practice
$0
Free Forever!*
- One Account
- No Contracts
- Patient Demographics/Intake
- Reports & Analytics
- Up to 2 Patients
*no credit card required, no contract, no set-up fees
$34.50
$69
per month*
Save 50% on your first month!
- Unlimited Non-Clinical Staff Accounts
- No Set-up Fees
- No Contracts
- Full Training & Support
- Patient Demographics/Intake
- Scheduling with SMS/Email Reminders
- Document Uploads
- Patient Portal
- Reports & Analytics
*no credit card required, no contract, no set-up fees
Per User
Per Note
Unlimited Notes
Save 50% on your first month!
- Unlimited Non-Clinical Staff Accounts
- No Set-up Fees
- No Contracts
- Full Training & Support
- Patient Demographics/Intake
- Scheduling with SMS/Email Reminders
- Document Uploads
- Patient Portal
- Reports & Analytics
Also Includes:
- Daily Backups
- Free Data Migration From Existing EMR
- Chat / Email / Phone Support
*no credit card required, no contract, no set-up fees
Standard Notes
Billable Notes
Unlimited Users
Unlimited Users
Over 4,000 Notes per month?
Contact Us for an enterprise discount.
Save 50% on your first month!
- Unlimited Non-Clinical Staff Accounts
- No Set-up Fees
- No Contracts
- Full Training & Support
- Patient Demographics/Intake
- Scheduling with SMS/Email Reminders
- Document Uploads
- Patient Portal
- Reports & Analytics
Also Includes:
- Daily Backups
- Free Data Migration From Existing EMR
- Chat / Email / Phone Support
*no credit card required, no contract, no set-up fees