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Built for New Therapy Practices from Day One

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Start Strong with the Best EMR for New Practice

HelloNote is the best EMR for new therapy practice owners who want a simple, all-in-one platform for documentation, scheduling, billing, and patient engagement. It eliminates the hassle of multiple subscriptions or complex integrations, helping your clinic stay efficient from day one. Each account comes pre-loaded with evidence-based templates for PT, OT, and SLP, so you can start charting right away. With flexible pricing, automatic HIPAA and ICD-10 updates, and easy scalability, HelloNote keeps your practice compliant, organized, and ready to grow.

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What Our Clients Say

How It Works

3 Simple Steps to Switch

01

Practice Setup & Custom Configuration

Our onboarding specialists configure HelloNote to match your services, payer mix, and documentation needs—forms, CPT codes, fee schedules, and user roles—so the platform feels tailor‑made from day one.

02

Training, Workflow & Compliance Coaching

We provide live, personalized training sessions and best‑practice checklists covering documentation, HIPAA compliance, and revenue‑cycle workflows to ensure you and your team hit the ground running.

03

Go Live & Welcome Your First Patients

Once setup is complete, simply log in and start charting. Enjoy seamless scheduling, faster notes, and integrated billing that scales as your caseload grows.

NO CREDIT CARD NEEDED

Try HelloNote free for 30 days

No setup fees. See how notes, scheduling and billing work for your clinic.

Free Trial Book a Demo

★★★★★ Rated 5.0 on Google · 4.8 on Capterra

our benefits

How We Make Switching Simple

Switching to a new EMR doesn’t have to be stressful. HelloNote makes the process seamless with guided onboarding, data migration, and personalized setup. Our team builds your account in the background while you focus on your patients. From day one, you’ll have access to integrated documentation, scheduling, billing, and patient engagement tools everything you need to run your practice efficiently.

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our benefits

Why Choose HelloNote EMR?

Built For Everyone

Success

Whether you're a solo therapist or managing a small therapy practice, HelloNote makes everyday practice management easier. Its flexible, all-in-one platform helps you stay organized, reduce administrative work, and support your practice as it grows.

Built by therapists who understand the challenges of patient care and practice management, HelloNote is designed around real clinical workflows. Our goal is to help you work more efficiently, spend less time on administrative tasks, and focus on delivering quality patient care.

What is In Our EMR?

All the Tools You Need to Grow Your Business

Patient Engagement

Enhance communication with automated appointment reminders, follow-ups, and interactive patient tools. Keep patients informed, reduce no-shows, and build stronger relationships between visits.

Analytics & Reporting

Gain actionable insights with real-time analytics and custom reports built for therapy practices. Track revenue, visit productivity, and billing performance so you always know exactly where your practice stands.

Compliance & Billing

Ensure accuracy and compliance with automated billing, real-time claim tracking, and eligibility verification. Reduce denials, speed up reimbursements, and keep your revenue cycle running without interruption.

Learn More

Common Questions We Get

How long does it take to set up HelloNote for a brand‑new practice?

Most startups are fully configured and trained within a week. Because there’s no legacy data to migrate, we can move even faster—often in just a few days.

Will I need additional billing software?

No. HelloNote includes an integrated clearinghouse connection for electronic claims, ERA posting, and patient invoicing, so your entire revenue cycle—coding, claims, rejections, and payments—lives in one place.

Do you help with payer enrollment and credentialing?

Yes. Our onboarding package includes step‑by‑step guidance, printable checklists, and access to credentialing specialists who can handle the paperwork for you if you choose our concierge service.

Can HelloNote scale if I add more clinicians?

Absolutely. Add users, disciplines, or new clinic locations with a few clicks. Your data, templates, and analytics instantly extend to the new team members—no costly migrations or downtime.

Is there a free trial before I commit?

We offer a Free Forever EMR plan for small practices, which includes our core documentation and scheduling features. This plan is available with certain limitations to help you get started at no cost. To see if the Free plan fits your specific workflow or to explore our full-featured tiers, please schedule a live demo or contact our support team today.

Our Products

Get Exactly What You Need for Your Practice

Most Popular

Growing practices

Plus – Per Provider

Pay per provider, full-time and part-time.

$70/month

Includes

$451 full-time provider, unlimited notes

$25Practice Management

Growing? Add full-time providers for $45/month each, or part-time providers for $30/month each (up to 100 notes a month).

Bigger teams

PAYGO – Per Note

Pay as you go (PAYGO): pay per note, with unlimited providers and staff.

$99/month

Includes

Practice Management

Unlimited providers and staff

Per note: $0.75 per standard note and $0.95 per billable note.

Writing more than 10,000 notes a month? Get Custom Pricing.

Everything in Plus, with:

Unlimited providers and staff
All note types (SOAP, DAP, BIRP and more)
Patient portal, intake and consent forms
Appointment reminders by email and SMS
Online scheduling on your website

Starting a practice

Lite

For solo providers who need unlimited documentation.

$49/month

Includes

1 provider

Practice Management

Everything you need to get started.

Practice Management
EMR documentation
Calendar and scheduling
Superbills and referral management
Secure e-documents (up to 5MB uploads)

Try it first

Free Trial

Explore HelloNote before you choose a plan.

$0for up to 30 days

Includes

No credit card required

Up to 2 patients

No setup fees

See how HelloNote works for your practice.

Start Free Trial

What’s included in the trial:

Practice Management
EMR documentation (up to 2 patients)
Secure e-documents (up to 5MB uploads)
Calendar and scheduling
Referral management

HIPAA compliant, with a Business Associate Agreement (BAA) included on every plan.

Custom

Running a group, multiple locations or more than 10,000 notes a month?

Custom pricing for your size and volume. Everything in Plus and PAYGO, plus enterprise controls.

Volume-based discounts
Custom terms and SLA
SSO and SCIM integration
Priority phone support