Articles

How To Start Your Own Podcast

Are you a therapist or assistant looking to start a podcast? Starting a podcast can have many benefits, including: reaching patients on a global scale, creating a name for yourself as an expert in your field, and it is a very inexpensive way to advertise your clinic! In this article,…

How to Add More Occupational Therapy Niches to Your Practice

There is a common saying, “the niches are in the riches”. And this is no exception in the occupational therapy profession. You as an OT, COTA, or OTA have a lot of knowledge, which can translate into so many different niches, or categories of expertise. In this article, we’ll highlight…

No Surprises Act –  How does It Affect Your Therapy Practice

As a therapy clinic owner, navigating the ever changing rules and regulations of CMS can be daunting.  In this article, we hope to make at least one new rule, the No Surprises Act, less confusing for you so that you can focus on running your therapy practice in confidence. What…

Top 5 Ways to Obtain Patient Reviews and Testimonials

If you’re a private practice owner, then you likely know that there are many ways to attract new patients and grow your practice. From online marketing to in person events, the list goes on. However, there is one option that you may not consider as often, but is actually one…

How to Improve Home Exercise Adherence in Your Clinic

As therapists, we know that the one thing patients struggle with is…completing their home exercise program (HEP). In fact, research shows that for those with musculoskeletal conditions, non-adherence to a home exercise program has been shown to be as high as 50-65%. Why is this number so high? There are…

7 Key Performance Indicators (KPIs) You Should Be Tracking in Your Therapy Practice

Whether you have just started your own private practice or you are considering it, one of the most important things you must consider is how you are going to measure the health of your business. As therapists, we absolutely love those objective measurements, but what does that mean from a…

Deciding on Accepting Insurance vs. Being Cash-Based. Which is Right for your Clinic?

As a clinic owner you have to make the decision as to whether or not you will accept healthcare insurance or if you want your services to be cash-based, meaning the patient pays on their own, a set rate for each session. There are pros and cons to accepting both…

5 Marketing Techniques for Outpatient Therapy Clinics

Whether you are a first time clinic owner or a veteran clinic owner, marketing can truly help to either make or break your clinic! Marketing, both online and offline, is what spreads the word and brings new referrals into your clinic. New referrals means new patients and continued new business…

Reports You Should Be Running to Have a Successful Clinic

Similar to any other business, running a successful physical therapy clinic requires you to track specific weekly, monthly, and annually to determine what is working and what needs to be changed. We don’t know about you, but we certainly weren’t taught much about business in our therapy program, and we…

How to Determine Private Pay Therapy Cash Rates in Your Area

How to Determine Private Pay Therapy Cash Rates in Your Area In today’s day and age, it seems like many clinicians’ who are opening their own therapy practices are deciding to open cash-based clinics. One of the biggest reasons for this is that oftentimes with third-party insurances there are limits…

Medicare 8-Minute Rule WITH Examples

Medicare 8-Minute Rule WITH Examples In the therapy world, treatment sessions are measured and reimbursed based on the amount of time spent performing a single intervention, something also known as billable units. Depending on what setting you are practicing in, you most likely have encountered patients with Medicare insurance. In…

9 Tips for Defensible Documentation

If you’ve ever asked a therapist what their least favorite part of the job is, more often than not you’ll hear, without hesitation, “documentation”. If you are a therapist, then you’re probably shaking your head and saying to yourself “yes, absolutely”. Unfortunately, as we all know, documentation is one of…

Co-Treatment vs Duplication of Services, What’s the Difference?

If you work in a setting that offers multiple types of therapy, such as a skilled nursing facility (SNF) or inpatient/acute rehabilitation unit, you have probably, or eventually will encounter something called co-treatment. So what exactly is co-treatment and how does it impact you as a therapist? According to Medicare,…

ICD-10 M54.5 Phased Out as of October 1, 2021

According to the Centers for Medicare & Medicaid Services (CMS), there will be an update to the ICD-10 manual, likely affecting many therapists. Every October, there are changes made to the ICD-10 manual, which include replacement, removal, and addition of codes. The change this October 1st, will affect a common…

Is Maintenance Therapy Reimbursable?

For many, many years, there has been this long standing myth in the therapy world that in order for Medicare to reimburse for skilled therapy services, you must show patient improvement. Essentially, it has been thought that maintenance therapy is not reimbursable because as a therapist, you cannot show improvement…

Importance of Payment Tracking and Billing Reconciliation for Healthcare Practices

Owning a healthcare business presents a lot of challenges in itself…not only are you a physical therapist, but you also have to know a thing or two about running a business to ensure you are meeting your financial goals, on a monthly, quarterly, and annual basis. With that being said,…

Therapeutic Exercise vs Therapeutic Activity – Appropriate Use & Documentation of Therapeutic Activities (97530)

Let’s face it…billing is by far one of the toughest and potentially confusing parts of our jobs as therapists. Choosing the appropriate CPT code to bill to ensure your clinic receives the correct reimbursement from insurance, can be extremely stressful and time consuming, especially if you aren’t sure of the…

Top 6 Advantages of Using an EMR Software in Your Therapy Practice

If you are considering opening up a physical, occupational or speech therapy practice, regardless of the setting, one of the most important components to grow and scale your practice is an EMR software. In the past, many clinics have relied on paper or manual records, but in this day and…

Techniques to Lower Your Clinics Cancellation Rate

In the therapy world, cancellations are inevitable, especially in outpatient physical therapy clinics. Cancellations can interrupt a patient’s treatment plan and lead to regression, if a patient is cancelling too often. There are several techniques that can be utilized, by both the therapist and the front desk, to help decrease…

Benefits of Using Appointment Reminders to Prevent Patient Cancellations

As healthcare professionals, particularly physical and occupational therapists, we have all been there: You just finished lunch and have prepared for your next patient, only to find out they called and cancelled while you were eating or better yet, your patient just does not show up. Not only are cancellations…

Top 5 Metrics In A Successful Rehab Clinic

Running a physical therapy clinic requires a lot of hard work and while you might be an awesome therapist, unless you are keeping track of business metrics and completing monthly, quarterly and annually reporting then your practice will not be successful. Since business, specifically reporting, is not something that many…

Must Have EMR features for an Outpatient Therapy Clinic

For those therapists who are considering starting or who have just started their own outpatient practice, one of the most important features of running a successful clinic is having a PT documentation software that stands out from the rest. However, with so many therapist notes software out there right now,…

The Importance of Having a Telehealth Feature in your PT EMR Software

In this day and age, the virtual world and online businesses are absolutely booming. Since the pandemic began in early 2020, if people have the option to stay home vs going out, many are choosing to stay home. For therapy practices, this has required a pivot in the way sessions…

Most Commonly Used Modifiers for PT, OT and SLP Services

We have officially arrived into 2021…woohoo, we made it! While a new year may have arrived, some things in the therapy world continue to remain the same. Most, if not all, therapists, whether physical, occupational, or even speech, have entered this career path to improve patients’ lives and make a…

Medicare Part A and Part B Deductibles for 2021

It seems as if therapy services are an ever evolving world, not only is there constantly new research and studies out there proving which exercises you should and should not be having patients perform, based on their injury or diagnosis, but it appears as if every time we turn around,…

Best Christmas Ideas for a PT Business

As Christmas and the end of the year quickly approaches, you may know someone who recently opened up their own PT business or you might be a patient who is looking for a good gift idea for the PT clinic you are going to. Here, at HelloNote, we wanted to…

The 7 Best Tax Deductions for Physical Therapy Business Owners

As December and the end of the year are quickly approaching, tax season is almost upon us! What does that mean? It means it is time to start collecting and preparing any expenses throughout the year that can be claimed as deductions for your physical therapy business. If taxes overwhelm…

Physical Therapy Medicare Billing Guidelines

As physical therapists, there are many aspects of our jobs that we truly enjoy, the main one being helping our patients return to their previous quality of life following an injury or issue. However, like many other jobs, not everything we do is as exciting or fun, but rather more…

4 Tips to Reduce Patient No-Shows in Your Physical Therapy Practice

If you own a physical therapy practice, there is a good chance you have experienced a patient or several patients who, at one time or another, have fallen into the dreaded “no-show” category, meaning the person did not show up to the appointment and he/she did not call to notify…

5 Tips to Keep Your Rehabilitation Business Afloat During a Recession

During the past several months, many therapy practices have been hit hard by COVID-19 and the recession, resulting in clinics nationwide shutting down and furloughing of employees due to a significant decline in caseload. At HelloNote, we wanted to help provide the following suggestions to help your healthcare practice to…

4 Easy Additional Revenue Streams To Add to Your Rehabilitation Practice

As a healthcare professional, you may be struggling to keep your clinic afloat- with declining reimbursement models and decreased patient visits to name a few, but fret not – here are 4 easy and quick revenue streams you can into your current physical therapy, occupational therapy, or speech therapy practice!…

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