These are our latest blog articles about Practice Management, Billing Practices, and Marketing Strategies. Learn more about Occupational Therapy Management, Physical Therapy Management, and how to run your practice more efficiently.
Stay connected with expert insights tailored for therapy professionals, covering everything from improving administrative tasks to enhancing patient engagement. Whether you’re a clinic owner or a practitioner looking to optimize your workflow, our articles provide practical guidance and proven strategies to support your success. Discover tips on navigating compliance, improving revenue cycles, and effectively marketing your services to reach more patients.
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Updated Tax Deductions 2025 for Therapy Practice
Tax deductions for 2025 provide therapy practice owners with opportunities to maximize savings. This guide outlines deductions for marketing, rent, utilities, professional licenses, equipment, and continuing education. Ensure compliance with…
Physical Therapy Medicare Billing Guidelines 2025
Stay updated with the 2025 Medicare billing guidelines for physical therapy, including changes to payment rates, supervision requirements, therapy caps, telehealth, and quality reporting. Learn how to adapt your practice,…
New UnitedHealthcare® Policy Streamlines Therapy Services for Medicare Advantage Members
This article explores UnitedHealthcare’s updated prior authorization policy for Medicare Advantage members, which simplifies access to therapy services like physical therapy, occupational therapy, and speech-language pathology. Starting January 13, 2025,…
Cash-Based vs. Insurance-Based Healthcare: How HelloNote Can Help
Cash-based therapy practices offer personalized care, financial flexibility, and independence from insurance constraints. This approach prioritizes patient outcomes, streamlines operations, and allows clinics to provide high-quality, unrestricted services. Ideal for…
Electronic Visit Verification (EVV) and Its integration with EMR Systems for Healthcare Efficiency
Electronic Visit Verification (EVV) and its integration with EMR systems, highlighting how this combination improves compliance, reduces administrative tasks, and enhances patient care in healthcare settings.” Electronic Visit Verification (EVV)…
Complex Case Management Explained: Key Strategies for Therapist
Effective approaches to complex case management in therapy, focusing on personalized care, innovative techniques, collaboration with caregivers, and tools like HelloNote EMR to improve patient outcomes and streamline workflows. Therapy…
CLEARINGHOUSE: Making Billing Easier for Your Practice
Discover how a clearinghouse can simplify billing for your therapy practice. Learn the benefits of using a clearinghouse, how it streamlines claim submissions, reduces errors, and improves cash flow for…
GeriHab Physical Therapy’s Ongoing Journey with HelloNote EMR
GeriHab Physical Therapy has grown from a single clinic to seven thriving locations across Tennessee, providing exceptional care for older adults. With the help of HelloNote EMR, GeriHab has streamlined…
KX Modifier 2025 Explained: Optimize Therapy Billing and Compliance
Simplify therapy billing with this comprehensive guide to the KX Modifier. Learn how it ensures compliance, supports medical necessity, and streamlines reimbursements. January marks the beginning of a new year…
New Caregiver Training Codes 2025: Essential Tips for Therapists and Billing Success
Comprehensive 2025 guide on caregiver training codes (G0541, G0542, G0543) featuring Medicare compliance tips, practical teaching strategies, and simplified billing processes for effective caregiver support and accurate documentation. Caregiver training…
Effective Strategies for Dealing with Challenging Patients: A Guide for Therapists
Discover effective strategies for dealing with challenging patients in therapy. This guide provides insights on addressing cognitive impairments, behavioral challenges, and severe physical limitations. Learn how to foster communication, adapt…
Re-Evaluation, Re-Certification, and Progress Notes: Mastering Therapy Documentation
Learn about the key procedures of re-evaluation, re-certification, and progress notes in therapy to ensure effective, compliant care across PT, OT, and SLP practices. What is Re-Evaluation? Re-evaluation is a…
Simplifying SOAP and Daily Notes in HelloNote: Documentation Made Easy for Therapists
Discover how Hellonote is simplifying SOAP and daily notes for therapists, making documentation efficient, accurate, and stress-free. Learn how to navigate therapy documentation challenges with ease. Imagine being a therapist…
Building Strong Referral Networks: A Guide for Physical Therapists
Building strong referral networks is crucial for therapists to grow their practice and establish lasting relationships with healthcare providers. By focusing on clear communication, trust, and consistent follow-ups, therapists can…
Overcoming Insurance and Reimbursement Challenges in Therapy
This article addresses the challenges therapy practices face with insurance and reimbursement, including low reimbursement rates, delayed payments, and complex documentation. It offers solutions to streamline processes and improve cash…
Team Collaboration for Cohesive Clinic Culture & Patient Outcomes
Understand how team collaboration boosts clinic culture and enhances patient outcomes by improving communication and teamwork among healthcare professionals. A successful clinic doesn’t just depend on the skill of its…
Medicare-Compliant EMR: A Comprehensive Guide to Physical Therapy Compliance
In Medicare-compliant physical therapy, accurate documentation and adherence to criteria are essential for successful outcomes and appropriate remuneration. Here’s a brief overview of essential themes for maintaining compliance and efficacy…
TOP 5 Medicare Fee of 2025 Schedule Updates for Therapists.
Stay informed about the 2025 Medicare Fee Schedule changes! Learn how therapy professionals can adapt to new payment rates, codes, and care models. The Medicare Physician Fee Schedule (MPFS) is…
Equipment Leasing & Maintenance Investments for Healthcare Clinics
Equipment leasing and maintenance for healthcare clinics offer smart, cost-effective solutions. Learn how to choose the right equipment, calculate ROI, and drive clinic growth with strategic investments. For clinic owners…
Hybrid Therapy Solutions: 2-in-1 Online & In-Person Sessions for Transformative Care
Hybrid therapy with online and in-person sessions designed to transform your care. Experience a balanced approach that keeps you engaged and on track with your health goals. Therapy has come…
Why Managed Medicare Costs More: What Therapists must know
Learn why Managed Medicare can cost therapists more, including the challenges and key factors affecting reimbursement, and how to navigate these complexities. Managed Medicare, commonly referred to as Medicare Advantage…
How Birthday Emails Improve Patient Loyalty for Physical Therapists
Birthday emails boost patient loyalty in physical therapy. Discover how HelloNote’s automated birthday email reminders enhance patient engagement, retention, and referrals. Nowadays, standing out in physical therapy is about more…
How UnitedHealthcare’s Prior Authorization Is Hurting Therapy Practices and Patients
How UnitedHealthcare’s prior authorization policies impact therapy practices and patient care. Discover challenges faced by providers and how it affects patient access to services. On September 1st, 2024, UnitedHealthcare (UHC)…
Habilitative vs. Rehabilitative Care: What Therapists Need to Know
Habilitative vs. Rehabilitative Care: Understand key differences, goals, and impacts on patient outcomes in therapy, with guidance for selecting appropriate care options. When it comes to therapy, understanding the differences…
How EMR Systems Improve Patient Engagement in Therapy
Patient engagement is key to achieving positive outcomes in therapy. When patients are more involved in their care, they are more likely to follow through with treatment, stay motivated, and…
Why EMRs Beat Patient Management Software for Therapy Practices
Discover why switching from patient management software to EMR is the smarter choice for therapists. Learn how EMRs reduce busywork, enhance patient engagement, and improve care quality in therapy practices.…
The Therapist’s Guide to Avoiding Modifier Mistakes and Reducing Claim Denials
This guide helps therapists avoid common modifier mistakes, reduce claim denials, and improve billing accuracy. By applying correct modifiers, therapists can streamline reimbursement and ensure financial stability Therapy claim denials…
How to Avoid Common CPT Code Errors and Reduce Therapy Claim Denials
Discover a detailed guide to avoiding therapy claim denials by addressing common CPT code errors. This article provides actionable strategies for ensuring accurate claims, reducing errors, and maintaining seamless reimbursement…
Adapting to UnitedHealthcare Clinical Submission Requirements 2024
The secret to mastering UnitedHealthcare’s 2024 Optum submission requirements with expert strategies and tips for therapists to ensure compliance and efficiency.” What Therapists Need to Know About the Optum Patient…
Top 15 Strategies for Therapists to Prevent Phishing – Strengthen Your EMR Security
Phishing scams are on the rise, and it’s crucial that we take steps to protect our practices. As technology improves, scammers also up their game and sometimes even the seemingly…
Safeguard Your Practice by Avoiding Hidden Risks of Unreliable EMRs
Disruptions in service can severely affect patient care and appointment scheduling. My practice once faced multiple disruptions due to unreliable EMR software, leading to lost patient data and frustrated clients.…
Mastering Re-Evaluations & Progress Visits in PT Documentation
Re-evaluation, progress visits, and accurate PT documentation are essential for tracking patient progress, adjusting treatment plans, and ensuring compliance with regulations. Keeping up with patient records and documentation can be…
Discover 6 Unmatched Benefits of EMRs for Your Therapy Practice
Explore the top benefits of EMR for your therapy practice! See how electronic medical records improve efficiency, streamline tasks, and enhance patient care. Starting a therapy business—whether in Physical Therapy,…
Caregiver Training Essentials: A Guide to Billing and Education
A complete guide on caregiver training essentials, covering billing and education to enhance workflows and patient care | HelloNote EMR. Starting a career in caregiving comes with the responsibility of…
A Workflow for Therapy Practice Management when Starting your own Therapy Practice
Optimize therapy practice management tools that reduce administrative workload. Simplify scheduling, documentation, and billing to dedicate more time to patient care. Therapists juggle numerous responsibilities daily, from delivering quality care…
EMR vs. EHR: Key Differences in Healthcare Technology
Discover the key differences between EMR and EHR and how they empower therapists to provide better care. Learn how these technologies streamline therapy workflows and enhance patient outcomes. In the…
How to Increase Referrals For Your Therapy Practice
Increase your clinic’s caseload through direct referrals. Learn strategies like offering exceptional service, gathering patient reviews, and utilizing social media. Use HelloNote to streamline patient management and enhance referral opportunities.…
Staying Ahead of CPT Code Changes in Pediatric Therapy
Stay informed about Pediatric CPT codes and annual CPT code changes that impact occupational therapy billing and compliance. Learn how these updates affect documentation, insurance reimbursement, and service delivery for…
EMR vs EHR: The Critical Choice That Could Transform Your Practice’s Efficiency and Patient Care
This article compares EMR (Electronic Medical Records) and EHR (Electronic Health Records) systems, explaining their differences, benefits, and uses for healthcare practices. It provides insights into how each system supports…
Top 3 Essential Cpt Codes Physical Occupational Therapy
Discover the top 3 essential CPT codes every physical and occupational therapist needs to know for accurate billing and improved patient care. Learn how these codes impact your practice’s efficiency,…
7 Key EMR Features for Speech-Language Pathologists
Designed for speech-language pathologists (SLPs), this EMR software addresses the specific needs of therapy practices. It offers secure documentation, scheduling, billing, and data tracking tools that support your daily workflow.…
SEO for Therapists: 10 Steps to Rank Higher and Get More Patients
Discover how to improve your therapy practice’s online presence with “SEO for Therapists.” Follow these 10 steps to rank higher in search results and attract more patients to your website.…
10 Common CPT Codes for Pediatric Occupational Therapy
Explore Pediatric Occupational Therapy services with 10 common CPT codes, including evaluations, therapeutic activities, sensory integration, and self-care training to support child development and independence. Do you have a love-hate…
10 Key EMR Features Every Therapy Practice Should Have
Discover the 10 must-have EMR features for therapy practices. From user-friendly interfaces to secure data storage, these features help streamline operations, reduce administrative work, and enhance patient care. Find out…
How SEO works with Google Step by Step
Learn how SEO works with Google and how content creation, on-page optimization, and user interaction impact your rankings and drive organic traffic. Search Engine Optimization (SEO) is the backbone of…
5 Proven Income Ideas for Pediatric Therapy Practices
Discover 5 innovative income ideas for pediatric therapy practices, from kids camps to telehealth services, that can help grow your business while enhancing client care. As a speech, occupational, or…
Product Recommendations to Generate Extra Income for Your Therapy Practice
Discover how therapists can increase their income through product recommendations and affiliate links, enhancing their practice while providing valuable resources to clients. Massagers, walkers, cushions, foam rollers, putty are just…
The Ultimate Cash-Based Sales Script For PT, OT and SLP Practices
Learn how to confidently navigate cash-based sales conversations with this guide on creating an effective cash-based sales script for PT, OT, and SLP practices. The scariest part of starting a…
Case Study: Using HelloNote To Scale To 150 Visits Per Week With GeriHab Physical Therapy and Wellness
Discover how GeriHab Physical Therapy and Wellness leveraged HelloNote to scale its operations to 150 visits per week. This case study explores the role of efficient documentation, streamlined scheduling, and…
How to Market Your PT, OT or SLP Practice To Doctors
Learn how to market your PT, OT, or SLP practice to doctors by building strong connections and trust, effectively showcasing your expertise and value There are many different referral sources…
How to Add Virtual Reality Services to your Cash or Insurance Based Practice
Discover how to integrate virtual reality in therapy to enhance patient care, improve outcomes, and grow your cash or insurance-based practice effectively Bringing in new technology can be a great…
Guide to Starting a Therapy Business: Key Steps and Tools for Success
If you’re considering starting a therapy business, it’s crucial to lay a solid foundation by developing a comprehensive business plan, selecting your target audience, and choosing the right location. You’ll…
Get Noticed! How to Set Up a Google Business Profile for Your Clinic
Learn how to set up your Google Business Profile to enhance your healthcare clinic’s online presence. This step-by-step guide helps improve local SEO, engage with patients, and boost credibility Healthcare…
How Does a Medical Billing Software Work?
Streamline your practice with advanced medical billing software. Simplify billing, reduce errors, and optimize revenue with the best tools for healthcare providers. When it comes to the medical industry, there…
How to Select a Practice Management Software?
If you are a healthcare professional, then you know that finding the right medical practice management software is essential to your success. There are many different options available, and it…
Superbill: #1 Guide for Cash-Based Therapy Practices
A superbill is a crucial document for cash-based therapy practices, helping patients submit claims for reimbursement to their insurance providers. This comprehensive guide explains the key benefits of offering superbills,…
Building a Strong Front Office Team for Your Practice
Building an efficient front office team is vital for the success of your clinic. From scheduling appointments to managing billing and insurance verification, the front office plays a key role…
Remote Therapeutic Monitoring: A Guide for PT, OT, SLP
Remote Therapeutic Monitoring (RTM) is quickly becoming a key tool for physical therapists (PT), occupational therapists (OT), and speech-language pathologists (SLP) who are looking to enhance patient care and increase…
HIPAA Compliance: How to Ensure Your Therapy Practice is HIPAA Compliant
Learn how to ensure HIPAA compliance in your rehabilitation practice with practical strategies for secure telehealth services, patient data protection, and seamless integration of EMR software like HelloNote. Stay compliant…
How To Start Your Own Podcast
Are you a therapist or assistant looking to start a podcast? Starting a podcast can have many benefits, including: reaching patients on a global scale, creating a name for yourself…
How to Add More Occupational Therapy Niches to Your Practice
There is a common saying, “the niches are in the riches”. And this is no exception in the occupational therapy profession. You as an OT, COTA, or OTA have a…
No Surprises Act – How does It Affect Your Therapy Practice
As a therapy clinic owner, navigating the ever changing rules and regulations of CMS can be daunting. In this article, we hope to make at least one new rule, the…
Top 5 Ways to Obtain Patient Reviews and Testimonials
If you’re a private practice owner, then you likely know that there are many ways to attract new patients and grow your practice. From online marketing to in person events,…
How to Improve Home Exercise Adherence in Your Clinic
As therapists, we know that the one thing patients struggle with is…completing their home exercise program (HEP). In fact, research shows that for those with musculoskeletal conditions, non-adherence to a…
7 Key Performance Indicators (KPIs) You Should Be Tracking in Your Therapy Practice
Whether you have just started your own private practice or you are considering it, one of the most important things you must consider is how you are going to measure…
Deciding on Accepting Insurance vs. Being Cash-Based. Which is Right for your Clinic?
A cash-based physical therapy clinic offers personalized care by removing insurance restrictions. This model prioritizes one-on-one sessions, eliminates visit limits, and reduces administrative challenges. By focusing on patient needs instead…
5 Marketing Techniques for Outpatient Therapy Clinics
Whether you are a first time clinic owner or a veteran clinic owner, marketing can truly help to either make or break your clinic! Marketing, both online and offline, is…
Reports You Should Be Running to Have a Successful Clinic
Similar to any other business, running a successful physical therapy clinic requires you to track specific weekly, monthly, and annually to determine what is working and what needs to be…
How to Determine Private Pay Therapy Cash Rates in Your Area
How to Determine Private Pay Therapy Cash Rates in Your Area In today’s day and age, it seems like many clinicians’ who are opening their own therapy practices are deciding…
Medicare 8-Minute Rule with Examples
The Medicare 8-minute rule plays a crucial role in therapy billing, outlining how to calculate billable units with precision. This guide provides in-depth insights into time-based vs. service-based CPT codes,…
9 Tips for Defensible Documentation
If you’ve ever asked a therapist what their least favorite part of the job is, more often than not you’ll hear, without hesitation, “documentation”. If you are a therapist, then…
Co-Treatment vs. Duplication: Therapy Documentation Basics
Co-treatment vs. duplicate services: understand the key differences in therapy. Tips for accurate co-treatment documentation and effective progress notes. If you work in a setting that offers multiple types of…
ICD-10 M54.5 Phased Out as of October 1, 2021
This article discusses the upcoming updates to the ICD-10 manual, particularly focusing on the changes to the M54.5 code for low back pain (LBP). Effective October 1st, therapists who continue…
Is Maintenance Therapy Reimbursable?
For many, many years, there has been this long standing myth in the therapy world that in order for Medicare to reimburse for skilled therapy services, you must show patient…
Importance of Payment Tracking and Billing Reconciliation for Healthcare Practices
Owning a healthcare business presents a lot of challenges in itself…not only are you a physical therapist, but you also have to know a thing or two about running a…
The Ultimate Guide to Therapeutic Activities and Exercises Documentation
Therapeutic activities and exercises play a crucial role in patient recovery, but proper documentation is essential for ensuring accurate care and reimbursement. In this guide, we’ll explore the differences between…
Top 6 Advantages of Using an EMR Software in Your Therapy Practice
EMR software simplifies therapy practice management by streamlining documentation, enhancing patient care, ensuring billing compliance, and providing easy accessibility. With features like personalized care plans, secure cloud storage, and patient…
Proven Techniques to Lower Your Clinic’s Cancellation Rate
Struggling with high cancellation rates in your therapy clinic? This article offers actionable tips to help reduce no-shows and cancellations. From patient education and collaborative treatment plans to effective front…
Benefits of Using Appointment Reminders to Prevent Patient Cancellations
This article discusses the benefits of using automated appointment reminders via SMS for physical therapy clinics. It highlights how automated SMS appointment reminders can significantly improve patient outcomes, reduce cancellations…
Top 5 Metrics in a Successful Physical Therapy Clinic
Managing a physical therapy clinic goes beyond providing quality care—it requires a sharp focus on business metrics that drive success. To ensure growth and sustainability, clinic owners must track and…
Must Have EMR features for an Outpatient Therapy Clinic
Selecting the right EMR features software is crucial for running a successful therapy practice. This article highlights the essential features therapists need in an EMR system, including ease of use,…
The Importance of Having a Telehealth Feature in your PT EMR Software
This article highlights the role of telehealth in modern therapy practices and its benefits, including improved patient satisfaction, flexibility, and accessibility. It provides a guide to delivering effective virtual therapy…
Most Commonly Used Modifiers for PT, OT and SLP Services
This article provides a detailed overview of commonly used modifiers in physical, occupational, and speech therapy billing. It explores essential modifiers such as the 59, GP/GO/GN, KX, and GA, with…
Medicare Part A and Part B Deductibles for 2021
Medicare Part A and B deductibles discussion for 2021, including coverage details, patient responsibilities, and how out-of-pocket costs affect physical therapy services. It seems as if therapy services are an…
Top 4 Christmas Gift Ideas for PT Clinics and Business Owners
This article presents thoughtful Christmas gift ideas tailored for physical therapy clinics. It highlights practical options such as webcams, microphones, EMR software subscriptions, and educational posters/models to help enhance clinic…
7 Best Tax Deductions for Physical Therapy Business Owners
Guide to tax deductions for physical therapy business owners. Maximize savings with tips on marketing, rent, utilities, and liability insurance. As December and the end of the year are quickly…
Physical Therapy Medicare Billing Guidelines
Discover essential the Physical Therapy Medicare billing guidelines, including accurate use of ICD-10 and CPT codes, understanding service-based and time-based codes, and following the 8-minute rule to ensure compliance and…
4 Tips to Reduce Patient No-Shows in Your Physical Therapy Practice
Reduce patient no-shows in your physical therapy practice with proven strategies. Set clear attendance policies, send automated appointment reminders, offer telehealth options, and build strong patient relationships to increase commitment…
5 Proven Tips to Keep Your Rehabilitation Business Afloat During a Recession
Effective strategies for keeping your rehab business afloat during a recession. Learn how to prevent cancellations, communicate safety measures, offer telehealth services, continue marketing through online resources, and support your…
4 Easy Additional Revenue Streams To Add to Your Rehabilitation Practice
Discover 4 effective revenue streams for your rehab practice that can diversify your income, enhance patient care, and help you grow your business. From creating online courses to integrating telehealth…
I've been a believer for years. Through my first business, to my newest startup. HelloNote excels with their whole practice management solution. Their dedicated support and software is a must for those with any practice!
Dr. Krakanovski, DPT
Gezunt Physical Therapy
HelloNote completely transformed the way we do documentation. Not only from the platform perspective, but also from the practice management side. Our office is flowing much more efficiently now.
Ashley Kinsley OTR/L
Clinical Director at Wellness PT
An excellent piece of software. My documentation time has been cut in half! Notes are a breeze and I don't have to stay up late nights with piled up notes anymore. Seriously.