practice management

These are our latest blog articles about Practice Management, Billing Practices, and Marketing Strategies. Learn more about Occupational Therapy Management, Physical Therapy Management, and how to run your practice more efficiently.

Stay connected with expert insights tailored for therapy professionals, covering everything from improving administrative tasks to enhancing patient engagement. Whether you’re a clinic owner or a practitioner looking to optimize your workflow, our articles provide practical guidance and proven strategies to support your success. Discover tips on navigating compliance, improving revenue cycles, and effectively marketing your services to reach more patients.

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Stay up to date with the latest articles, product updates, and industry insights. Check back regularly for new posts to help you enhance your practice and stay ahead of the trends.

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UX challenges in EMR software shown through mobile devices and digital interfaces

UX Challenges in EMR: Enhancing Efficiency and Reducing Administrative Burdens

Learn about the UX challenges in EMR software and how addressing these issues can enhance efficiency, reduce administrative burdens, and improve overall user experience in healthcare settings. Explore solutions to…

Medicare credentialing in Washington D.C. and Maryland with Capitol Building background

Medicare Credentialing in Washington D.C. and Maryland: A Complete Guide

Learn about Medicare credentialing in Washington D.C. and Maryland for healthcare providers. This guide covers enrollment steps, regional considerations, and the appeals process to help providers navigate the credentialing system.…

Overcoming Interoperability Challenges in Healthcare: Addressing data-sharing barriers between healthcare systems

Overcoming Interoperability Challenges in Healthcare 

Learn about Interoperability Challenges in Healthcare and how data silos, inconsistent formats, and privacy concerns hinder seamless data sharing. This article explores solutions like universal data standards and API integration…

Best alternative EMR for your therapy practice showcasing HelloNote’s intuitive login interface

The Best Alternative EMR for Therapy Practice

Discover the best alternative EMR for your therapy practice with HelloNote. Designed specifically for physical, occupational, and speech therapists, HelloNote simplifies scheduling, documentation, and billing all in one platform. Say…

Financial Success for Therapy Clinics - Smart strategies for growth and stability

Financial Success for Therapy Clinics: Smart Strategies for Growth and Stability

Unlock the secrets to financial success for therapy clinics with proven strategies for growth and stability. Learn how to effectively manage your clinic’s finances, from budgeting and tracking income to…

Healthcare provider assisting patient with low back pain, with a focus on the ICD-10 code updates for low back pain in 2025

ICD-10 Code for Low Back Pain: Essential Updates and Insights

Get the latest updates on the ICD-10 code for low back pain, including important changes for 2025 and their impact on diagnosis and treatment. Stay informed and compliant with these…

A futuristic smartwatch with digital health icons, representing the evolution of wearable health technology for real-time health tracking and patient care

The Future of Wearable Health Technology in Patient Care

Wearable health technology is transforming healthcare with real-time monitoring, remote patient tracking, and seamless EMR integration. Explore its impact on digital health and patient care. Wearable health technology has evolved…

A healthcare professional working with a humanoid AI robot at a computer, representing advancements in AI in healthcare and its role in transforming Electronic Medical Records (EMRs)

AI in Healthcare: How Smart EMR Systems Are Transforming Patient Care 

AI in healthcare is transforming Electronic Medical Records (EMRs) by automating documentation, optimizing treatment plans, and improving patient engagement. AI-powered EMRs enhance efficiency, reduce clinician burnout, and improve healthcare outcomes,…

Man stressed over Medicare updates, highlighting concerns about Medicare Part A and Part B deductibles and premiums for 2025.

The Shocking Medicare Changes for Therapists…

Stay informed about the latest healthcare coverage updates for 2025. This article explores the changes in deductibles, premiums, and coinsurance for Part B and their impact on therapy services. Learn…

A hand holding a glowing lightbulb, symbolizing creative ideas and innovation for growth in therapy clinics. The background is dark, highlighting the importance of new strategies for clinic expansion and success.

Creative Ideas on How to Grow Your Therapy Clinic and Expand Your Patient Base

Creative ideas to grow your therapy clinic and expand your patient base. This article covers effective strategies for increasing patient volume, such as offering new services, forming strategic partnerships, and…

A modern workspace with a laptop, tablet displaying Hellonote EMR, and a transparent lock symbol representing data security. The scene emphasizes secure access and encryption for therapy data management.

Data Security in EMR Software: Protecting Patient Information

Data security in EMR software is crucial for protecting patient information in therapy clinics. This article outlines common security risks, such as ransomware and phishing attacks, and provides practical steps…

A promotional graphic for therapy podcasts featuring a live stream banner, a laptop showing diverse healthcare professionals, and the text 'The Rise of Therapy Podcast.'

The Rise of Therapy Podcasts and Their Impact

Explore ‘The Rise of Therapy Podcast’—a live-stream-focused initiative highlighting the growing influence of therapy podcasts in mental health, professional education, and telehealth in 2025. Featuring healthcare professionals on the cutting…

A patient at home using a computer to check her health records remotely, showcasing the convenience and effectiveness of Remote Patient Monitoring (RPM) in modern healthcare.

Remote Patient Monitoring (RPM): A Complete Guide for New Therapists 

This comprehensive guide explores Remote Patient Monitoring (RPM), a transformative healthcare tool that allows therapists to monitor patients’ health data remotely. Learn how RPM enhances patient outcomes, improves engagement, and…

A therapist reviewing patient billing and insurance claims on a computer, optimizing Revenue Cycle Management (RCM) for a therapy practice.

Revenue Cycle Management (RCM) in Therapy 

Revenue Cycle Management (RCM) in therapy is essential for ensuring financial stability, reducing claim denials, and streamlining billing processes. This article explores the key components of RCM in therapy, including…

A healthcare provider reviewing Medicare cost updates on a computer, analyzing changes in premiums and deductibles for 2025.

Medicare Cost in 2025: What Patients and Providers Need to Know 

Medicare costs are rising in 2025, impacting premiums, deductibles, and out-of-pocket expenses for patients and providers. This article explores key updates to Medicare costs, including higher Part B premiums, increased…

Dr. Chloe Giordano, PT, DPT, leading neurologic rehabilitation and physical therapy.

Dr. Chloe Giordano: Transforming Neurologic Rehabilitation with NeuroNation PT 

Discover how Dr. Chloe Giordano is revolutionizing neurologic rehabilitation with her innovative approach at NeuroNation PT. By combining high-intensity therapy, home-based care, and cutting-edge technology, Dr. Giordano is transforming patient…

Desk with phone displaying Medicare 8-Minute Rules, notes, and laptop showing therapy documentation

You Can’t Afford to Miss: Key Medicare 8-Minute Rule 2025 Updates

Stay up to date with the latest Medicare 8-Minute Rule 2025 updates. This article covers essential changes in billing, documentation, and compliance that impact therapy practices. Learn how to navigate…

Happy man in office feeling confident about using Modifier 59 for easier billing and faster reimbursements.

Modifier 59 Made Easy: How to Avoid Errors 

This article breaks down the significance of modifier 59, offers practical tips for its correct application, and highlights common mistakes to avoid. Plus, learn how HelloNote EMR can simplify modifier…

A happy therapist in a bright, welcoming clinic, symbolizing success in tracking key metrics for an efficient therapy practice

Key Metrics for Therapy Practice Success: Strategies for Growth

Track key metrics in your therapy practice to enhance patient satisfaction, improve operational efficiency, and achieve sustainable business growth in 2025. By focusing on metrics like patient retention, revenue trends,…

a stone background and trend word with cash-based vs. insurance-based title

Trends in Cash-Based vs. Insurance-Based Therapy Practices

Explore the latest trends in 2025 for cash-based vs. insurance-based therapy practices. Learn about the benefits, challenges, and key strategies for clinic owners to thrive in today’s healthcare environment. In…

tax deductions for 2025 updated guidelines for therapy practice updated

Updated Tax Deductions 2025 for Therapy Practice

Tax deductions for 2025 provide therapy practice owners with opportunities to maximize savings. This guide outlines deductions for marketing, rent, utilities, professional licenses, equipment, and continuing education. Ensure compliance with…

A therapist reviewing billing documents on a desk, focusing on Medicare billing compliance.

Physical Therapy Medicare Billing Guidelines 2025

Stay updated with the 2025 Medicare billing guidelines for physical therapy, including changes to payment rates, supervision requirements, therapy caps, telehealth, and quality reporting. Learn how to adapt your practice,…

Hands of a UnitedHealthcare therapist and medical expert collaborating on a treatment plan.

New UnitedHealthcare® Policy Streamlines Therapy Services for Medicare Advantage Members 

This article explores UnitedHealthcare’s updated prior authorization policy for Medicare Advantage members, which simplifies access to therapy services like physical therapy, occupational therapy, and speech-language pathology. Starting January 13, 2025,…

Therapist working on a computer, evaluating payment options between insurance and cash-based methods for a patient.

Cash-Based vs. Insurance-Based Healthcare: How HelloNote Can Help

Cash-based therapy practices offer personalized care, financial flexibility, and independence from insurance constraints. This approach prioritizes patient outcomes, streamlines operations, and allows clinics to provide high-quality, unrestricted services. Ideal for…

Therapist visiting patient for Electronic Visit Verification (EVV) documentation with a smile

Electronic Visit Verification (EVV) and Its integration with EMR Systems for Healthcare Efficiency

Electronic Visit Verification (EVV) and its integration with EMR systems, highlighting how this combination improves compliance, reduces administrative tasks, and enhances patient care in healthcare settings.” Electronic Visit Verification (EVV)…

A focused therapist writing detailed notes while analyzing a complex case study, symbolizing effective complex case management.

Complex Case Management Explained: Key Strategies for Therapist 

Effective approaches to complex case management in therapy, focusing on personalized care, innovative techniques, collaboration with caregivers, and tools like HelloNote EMR to improve patient outcomes and streamline workflows. Therapy…

Therapist facing billing challenges in their practice, highlighting the need for a clearinghouse solution to streamline billing processes.

CLEARINGHOUSE: Making Billing Easier for Your Practice

Discover how a clearinghouse can simplify billing for your therapy practice. Learn the benefits of using a clearinghouse, how it streamlines claim submissions, reduces errors, and improves cash flow for…

Michael Chua standing proudly in front of a GeriHab Physical Therapy clinic, representing dedication to patient care and innovative therapy services

GeriHab Physical Therapy’s Ongoing Journey with HelloNote EMR

GeriHab Physical Therapy has grown from a single clinic to seven thriving locations across Tennessee, providing exceptional care for older adults. With the help of HelloNote EMR, GeriHab has streamlined…

Understanding the KX Modifier for therapy billing and Medicare compliance.

KX Modifier 2025 Explained: Optimize Therapy Billing and Compliance

Simplify therapy billing with this comprehensive guide to the KX Modifier. Learn how it ensures compliance, supports medical necessity, and streamlines reimbursements. January marks the beginning of a new year…

Two caregivers supporting each other during a training session, symbolizing teamwork and skill development aligned with caregiver training codes

New Caregiver Training Codes 2025: Essential Tips for Therapists and Billing Success

Comprehensive 2025 guide on caregiver training codes (G0541, G0542, G0543) featuring Medicare compliance tips, practical teaching strategies, and simplified billing processes for effective caregiver support and accurate documentation. Caregiver training…

Three therapists celebrating success after discovering breakthrough strategies for managing challenging patients.

Effective Strategies for Dealing with Challenging Patients: A Guide for Therapists

Discover effective strategies for dealing with challenging patients in therapy. This guide provides insights on addressing cognitive impairments, behavioral challenges, and severe physical limitations. Learn how to foster communication, adapt…

Re-evaluation, re-certification, and progress notes in therapy documentation for PT, OT, and SLP practices.

Re-Evaluation, Re-Certification, and Progress Notes: Mastering Therapy Documentation 

Learn about the key procedures of re-evaluation, re-certification, and progress notes in therapy to ensure effective, compliant care across PT, OT, and SLP practices. What is Re-Evaluation? Re-evaluation is a…

A therapist looking frustrated while struggling with documentation tasks, showcasing the need to simplify SOAP and daily notes.

Simplifying SOAP and Daily Notes in HelloNote: Documentation Made Easy for Therapists

Discover how Hellonote is simplifying SOAP and daily notes for therapists, making documentation efficient, accurate, and stress-free. Learn how to navigate therapy documentation challenges with ease. Imagine being a therapist…

Effective strategies for building a strong referral network for therapists to attract new patients and grow their practices.

Building Strong Referral Networks: A Guide for Physical Therapists

Building strong referral networks is crucial for therapists to grow their practice and establish lasting relationships with healthcare providers. By focusing on clear communication, trust, and consistent follow-ups, therapists can…

A man celebrating success, symbolizing victory over challenges, representing the concept of overcoming insurance and reimbursement obstacles in therapy.

Overcoming Insurance and Reimbursement Challenges in Therapy 

This article addresses the challenges therapy practices face with insurance and reimbursement, including low reimbursement rates, delayed payments, and complex documentation. It offers solutions to streamline processes and improve cash…

Team collaboration effor of all therapists joining to improve patient care and clinic outcomes.

Team Collaboration for Cohesive Clinic Culture & Patient Outcomes

Understand how team collaboration boosts clinic culture and enhances patient outcomes by improving communication and teamwork among healthcare professionals. A successful clinic doesn’t just depend on the skill of its…

Medicare-compliant EMR system for physical therapy compliance and documentation.

Medicare-Compliant EMR: A Comprehensive Guide to Physical Therapy Compliance

In Medicare-compliant physical therapy, accurate documentation and adherence to criteria are essential for successful outcomes and appropriate remuneration. Here’s a brief overview of essential themes for maintaining compliance and efficacy…

Key updates to the 2025 Medicare Physician Fee Schedule for therapy professionals.

TOP 5 Medicare Fee of 2025 Schedule Updates for Therapists.

Stay informed about the 2025 Medicare Fee Schedule changes! Learn how therapy professionals can adapt to new payment rates, codes, and care models. The Medicare Physician Fee Schedule (MPFS) is…

Equipment Leasing vs. Purchasing: A healthcare professional considers options for his practice

Equipment Leasing & Maintenance Investments for Healthcare Clinics

Equipment leasing and maintenance for healthcare clinics offer smart, cost-effective solutions. Learn how to choose the right equipment, calculate ROI, and drive clinic growth with strategic investments. For clinic owners…

hybrid therapy services with both online and in-person sessions, emphasizing flexible and personalized care options

Hybrid Therapy Solutions: 2-in-1 Online & In-Person Sessions for Transformative Care

Hybrid therapy with online and in-person sessions designed to transform your care. Experience a balanced approach that keeps you engaged and on track with your health goals. Therapy has come…

Managed Medicare costs analysis for therapists, reviewing financial data to understand and manage rising expenses within therapy practices.

Why Managed Medicare Costs More: What Therapists must know

Learn why Managed Medicare can cost therapists more, including the challenges and key factors affecting reimbursement, and how to navigate these complexities. Managed Medicare, commonly referred to as Medicare Advantage…

Birthday email reminder feature in HelloNote EMR, designed to boost patient loyalty and engagement in physical therapy through personalized messages.

How Birthday Emails Improve Patient Loyalty for Physical Therapists

Birthday emails boost patient loyalty in physical therapy. Discover how HelloNote’s automated birthday email reminders enhance patient engagement, retention, and referrals.​ Nowadays, standing out in physical therapy is about more…

UnitedHealthcare integration with HelloNote, supporting seamless insurance billing and management for healthcare practices.

How UnitedHealthcare’s Prior Authorization Is Hurting Therapy Practices and Patients

How UnitedHealthcare’s prior authorization policies impact therapy practices and patient care. Discover challenges faced by providers and how it affects patient access to services. On September 1st, 2024, UnitedHealthcare (UHC)…

Habilitative vs. Rehabilitative Care explained, outlining key differences, treatment goals, and patient benefits.

Habilitative vs. Rehabilitative Care: What Therapists Need to Know

Habilitative vs. Rehabilitative Care: Understand key differences, goals, and impacts on patient outcomes in therapy, with guidance for selecting appropriate care options. When it comes to therapy, understanding the differences…

Therapist guiding a patient through physical therapy exercises for effective patient management.

How EMR Systems Improve Patient Engagement in Therapy

Patient engagement is key to achieving positive outcomes in therapy. When patients are more involved in their care, they are more likely to follow through with treatment, stay motivated, and…

Comparison of EMR vs Practice Management Software in healthcare.

Why EMRs Beat Patient Management Software for Therapy Practices

Discover why switching from patient management software to EMR is the smarter choice for therapists. Learn how EMRs reduce busywork, enhance patient engagement, and improve care quality in therapy practices.…

Therapist reviewing CPT codes and modifiers to avoid claim denials

The Therapist’s Guide to Avoiding Modifier Mistakes and Reducing Claim Denials

This guide helps therapists avoid common modifier mistakes, reduce claim denials, and improve billing accuracy. By applying correct modifiers, therapists can streamline reimbursement and ensure financial stability Therapy claim denials…

Reduce therapy claim denials by avoiding common CPT code mistakes with HelloNote EMR.

How to Avoid Common CPT Code Errors and Reduce Therapy Claim Denials

Discover a detailed guide to avoiding therapy claim denials by addressing common CPT code errors. This article provides actionable strategies for ensuring accurate claims, reducing errors, and maintaining seamless reimbursement…

A stressed therapist deep in thought, overwhelmed by Optum's new 2024 submission requirements for UnitedHealthcare.

Adapting to UnitedHealthcare Clinical Submission Requirements 2024

The secret to mastering UnitedHealthcare’s 2024 Optum submission requirements with expert strategies and tips for therapists to ensure compliance and efficiency.” What Therapists Need to Know About the Optum Patient…

A therapist confidently working, feeling secure with strong cybersecurity measures in place to protect against phishing attacks.

Top 15 Strategies for Therapists to Prevent Phishing – Strengthen Your EMR Security

Phishing scams are on the rise, and it’s crucial that we take steps to protect our practices. As technology improves, scammers also up their game and sometimes even the seemingly…

A therapist looking shocked and concerned after discovering the hidden cybersecurity risks of using an unreliable EMR system.

Safeguard Your Practice by Avoiding Hidden Risks of Unreliable EMRs

Disruptions in service can severely affect patient care and appointment scheduling. My practice once faced multiple disruptions due to unreliable EMR software, leading to lost patient data and frustrated clients.…

PT Documentation_ Re-Evaluation or Progress Visit

Mastering Re-Evaluations & Progress Visits in PT Documentation

Re-evaluation, progress visits, and accurate PT documentation are essential for tracking patient progress, adjusting treatment plans, and ensuring compliance with regulations. Keeping up with patient records and documentation can be…

therapists 6 unmatched benefits of getting an emr system

Discover 6 Unmatched Benefits of EMRs for Your Therapy Practice

Explore the top benefits of EMR for your therapy practice! See how electronic medical records improve efficiency, streamline tasks, and enhance patient care. Starting a therapy business—whether in Physical Therapy,…

caregiver teacher guiding new caregivers to be well equipment with it comes to their professions,

Caregiver Training Essentials: A Guide to Billing and Education

A complete guide on caregiver training essentials, covering billing and education to enhance workflows and patient care | HelloNote EMR. Starting a career in caregiving comes with the responsibility of…

A Workflow for Therapy Practice Management when Starting your own Therapy Practice

Optimize therapy practice management tools that reduce administrative workload. Simplify scheduling, documentation, and billing to dedicate more time to patient care. Therapists juggle numerous responsibilities daily, from delivering quality care…

Man thinking about EMR vs EHR with digital health record icons.

EMR vs. EHR: Key Differences in Healthcare Technology

Discover the key differences between EMR and EHR and how they empower therapists to provide better care. Learn how these technologies streamline therapy workflows and enhance patient outcomes. In the…

husband referring his wifi to the therapist for treatment

How to Increase Referrals For Your Therapy Practice

Increase your clinic’s caseload through direct referrals. Learn strategies like offering exceptional service, gathering patient reviews, and utilizing social media. Use HelloNote to streamline patient management and enhance referral opportunities.…

A therapist assisting a child during a therapy session, emphasizing the importance of accurate Pediatric CPT codes and adapting to CPT code changes.

Staying Ahead of CPT Code Changes in Pediatric Therapy

Stay informed about Pediatric CPT codes and annual CPT code changes that impact occupational therapy billing and compliance. Learn how these updates affect documentation, insurance reimbursement, and service delivery for…

A road splitting into two directions, symbolizing the decision between EMR and EHR systems for healthcare practices.

EMR vs EHR: The Critical Choice That Could Transform Your Practice’s Efficiency and Patient Care

This article compares EMR (Electronic Medical Records) and EHR (Electronic Health Records) systems, explaining their differences, benefits, and uses for healthcare practices. It provides insights into how each system supports…

A therapist working on a computer, focusing on managing patient data and utilizing CPT codes for effective documentation and billing."

Top 3 Essential Cpt Codes Physical Occupational Therapy

Discover the top 3 essential CPT codes every physical and occupational therapist needs to know for accurate billing and improved patient care. Learn how these codes impact your practice’s efficiency,…

EMR system interface designed for speech-language pathologists (SLPs) with tools for documentation, scheduling, and billing

7 Key EMR Features for Speech-Language Pathologists

Designed for speech-language pathologists (SLPs), this EMR software addresses the specific needs of therapy practices. It offers secure documentation, scheduling, billing, and data tracking tools that support your daily workflow.…

SEO strategies for therapists to improve website ranking and attract more patients

SEO for Therapists: 10 Steps to Rank Higher and Get More Patients

Discover how to improve your therapy practice’s online presence with “SEO for Therapists.” Follow these 10 steps to rank higher in search results and attract more patients to your website.…

pediatric occupational therapy is highly effective for pedia

10 Common CPT Codes for Pediatric Occupational Therapy

Explore Pediatric Occupational Therapy services with 10 common CPT codes, including evaluations, therapeutic activities, sensory integration, and self-care training to support child development and independence. Do you have a love-hate…

Computer showing EMR features for therapy practice.

10 Key EMR Features Every Therapy Practice Should Have

Discover the 10 must-have EMR features for therapy practices. From user-friendly interfaces to secure data storage, these features help streamline operations, reduce administrative work, and enhance patient care. Find out…

A flowchart explaining how SEO works with Google, from content creation to user interaction, showcasing the SEO process for better search rankings

How SEO works with Google Step by Step

Learn how SEO works with Google and how content creation, on-page optimization, and user interaction impact your rankings and drive organic traffic. Search Engine Optimization (SEO) is the backbone of…

Therapist helping a child with developmental exercises, showcasing income ideas for pediatric therapy practices

5 Proven Income Ideas for Pediatric Therapy Practices

Discover 5 innovative income ideas for pediatric therapy practices, from kids camps to telehealth services, that can help grow your business while enhancing client care. As a speech, occupational, or…

product recommendations for improving patient care and generating extra income in your therapy practice.

Product Recommendations to Generate Extra Income for Your Therapy Practice

Discover how therapists can increase their income through product recommendations and affiliate links, enhancing their practice while providing valuable resources to clients. Massagers, walkers, cushions, foam rollers, putty are just…

cash-based sales script for PT, OT SLP

The Ultimate Cash-Based Sales Script For PT, OT and SLP Practices

Learn how to confidently navigate cash-based sales conversations with this guide on creating an effective cash-based sales script for PT, OT, and SLP practices. The scariest part of starting a…

Mike Chua's family posing for a group photo, showcasing the personal side of GeriHab Physical Therapy.

Case Study: Using HelloNote To Scale To 150 Visits Per Week With GeriHab Physical Therapy and Wellness

Discover how GeriHab Physical Therapy and Wellness leveraged HelloNote to scale its operations to 150 visits per week. This case study explores the role of efficient documentation, streamlined scheduling, and…

Therapist and doctor shaking hands, symbolizing how to market PT, OT, and SLP practice by building trust and professional connections for better referrals.

How to Market Your PT, OT or SLP Practice To Doctors

Learn how to market your PT, OT, or SLP practice to doctors by building strong connections and trust, effectively showcasing your expertise and value There are many different referral sources…

A therapist guiding a patient wearing an Oculus headset during a virtual reality therapy session

How to Add Virtual Reality Services to your Cash or Insurance Based Practice

Discover how to integrate virtual reality in therapy to enhance patient care, improve outcomes, and grow your cash or insurance-based practice effectively Bringing in new technology can be a great…

Starting a therapy business with essential equipment and EMR software

Guide to Starting a Therapy Business: Key Steps and Tools for Success

If you’re considering starting a therapy business, it’s crucial to lay a solid foundation by developing a comprehensive business plan, selecting your target audience, and choosing the right location. You’ll…

Illustration of a healthcare professional setting up a Google Business Profile on a laptop, showcasing step-by-step guidance.

Get Noticed! How to Set Up a Google Business Profile for Your Clinic

Learn how to set up your Google Business Profile to enhance your healthcare clinic’s online presence. This step-by-step guide helps improve local SEO, engage with patients, and boost credibility Healthcare…

Therapist using medical billing software on a computer for efficient billing

How Does a Medical Billing Software Work?

Streamline your practice with advanced medical billing software. Simplify billing, reduce errors, and optimize revenue with the best tools for healthcare providers. When it comes to the medical industry, there…

Healthcare professional using practice management software for efficient clinic operations

How to Select a Practice Management Software?

If you are a healthcare professional, then you know that finding the right medical practice management software is essential to your success. There are many different options available, and it…

Superbill for cash-based therapy practice reimbursement.

Superbill: #1 Guide for Cash-Based Therapy Practices

A superbill is a crucial document for cash-based therapy practices, helping patients submit claims for reimbursement to their insurance providers. This comprehensive guide explains the key benefits of offering superbills,…

A front office staff member at a clinic assisting a patient with a welcoming smile.

Building a Strong Front Office Team for Your Practice

Building an efficient front office team is vital for the success of your clinic. From scheduling appointments to managing billing and insurance verification, the front office plays a key role…

Remote Therapeutic Monitoring in physical therapy, occupational therapy, and speech-language pathology for enhanced patient care.

Remote Therapeutic Monitoring: A Guide for PT, OT, SLP

Remote Therapeutic Monitoring (RTM) is quickly becoming a key tool for physical therapists (PT), occupational therapists (OT), and speech-language pathologists (SLP) who are looking to enhance patient care and increase…

hipaa compliance therapist submitted all his documents

HIPAA Compliance: How to Ensure Your Therapy Practice is HIPAA Compliant

Learn how to ensure HIPAA compliance in your rehabilitation practice with practical strategies for secure telehealth services, patient data protection, and seamless integration of EMR software like HelloNote. Stay compliant…

A therapist hosting a podcast, speaking into a microphone with headphones on, sharing insights on how to start a podcast.

How To Start a Podcast: Step by Step Guide

Learn how to start a podcast as a therapist or assistant and amplify your impact! This guide covers the benefits of podcasting, from building your clinic’s reputation to reaching a…

Occupational therapy OT niches including home modifications, ergonomics, and low vision, supported by EMR for better patient management."

How to Add More OT Niches to Your Practice

Explore how to expand your occupational therapy practice by adding specialized OT niches like home modifications, ergonomics, low vision, and more. Learn how to integrate Electronic Medical Records (EMR) to…

Medical bill with No Surprises Act text, highlighting patient protections from unexpected charges in healthcare.

No Surprises Act –  How does It Affect Your Therapy Practice

The No Surprises Act protects patients from unexpected medical bills. Therapy practices need to understand its key provisions, including rules on balance billing, good faith estimates, and patient disclosures. Stay…

A therapist interviewing a patient to gather testimonials for a clinic’s services.

Top 5 Ways to Gather Testimonials and Patient Reviews for Your Clinic

Learn the top ways to gather impactful testimonials and patient reviews to enhance your clinic’s reputation and attract more patients. Discover actionable strategies like in-office requests, automated emails, social media…

An elderly man performing a home exercise program, showcasing commitment to therapy goals in a home setting

Boost Home Exercise Program Adherence in Physical Therapy

H Learn how to improve home exercise program adherence in your clinic with practical strategies like patient education, realistic goals, and leveraging EMR systems to boost outcomes and streamline processes.…

Superhero with KPI on chest representing KPIs in physical therapy clinics, highlighting the importance of data-driven performance and EMR systems.

Super 7 KPI’s You Should Be Tracking in Your Therapy Practice

Unlock your KPI’s full potential for your physical therapy clinic with actionable strategies that will supercharge its growth and success. This guide covers top key performance indicators (KPIs) and proven…

A man contemplating options with cash and insurance symbols, representing cash-based clinic models

Deciding on Accepting Insurance vs. Being Cash-Based. Which is Right for your Clinic?

A cash-based physical therapy clinic offers personalized care by removing insurance restrictions. This model prioritizes one-on-one sessions, eliminates visit limits, and reduces administrative challenges. By focusing on patient needs instead…

Man holding a pen, pointing to text with the title "5 Proven Marketing Techniques for Outpatient Physical Therapy Clinics.

5 Proven Marketing Techniques for Outpatient Physical Therapy Clinics

Boost your outpatient physical therapy clinic’s success with these five proven marketing techniques. From building a professional website to leveraging social media and word-of-mouth referrals, discover actionable strategies to attract…

Physical therapy clinic staff reviewing key reports using an EMR system to track performance.

Reports You Should Be Running to Have a Successful Physical Therapy Clinic

Tracking key metrics is crucial to ensure your physical therapy clinic thrives. From monitoring cancellations and revenue to gaining referral insights, leveraging an EMR system can simplify processes, improve efficiency,…

A therapist reviewing payment details with a patient, representing private pay therapy rates in a cash-based practice.

How to Determine Private Pay Therapy Cash Rates in Your Area

Set competitive private pay therapy rates for your practice with insights on market research, expense calculation, and fee schedules. Achieve your financial goals while providing personalized care to patients.” In…

Therapist reviewing patient treatment documentation under Medicare 8-minute rule guidelines.

Medicare 8-Minute Rule with Examples

The Medicare 8-minute rule plays a crucial role in therapy billing, outlining how to calculate billable units with precision. This guide provides in-depth insights into time-based vs. service-based CPT codes,…

A stack of paperwork secured with a padlock, symbolizing defensible documentation in physical therapy.

9 Tips for Defensible Documentation in Physical Therapy

Understand how to create defensible documentation that ensures medical necessity, prevents claim denials, and supports skilled therapy services. Includes actionable tips, key questions, and tools like HelloNote to streamline the…

Therapists discussing co-treatment with patients to prevent service duplication, featuring HelloNote branding

Co-Treatment vs. Duplication: Therapy Documentation Basics

Co-treatment vs. duplicate services: understand the key differences in therapy. Tips for accurate co-treatment documentation and effective progress notes. If you work in a setting that offers multiple types of…

Therapist helping patient with low back pain (ICD-10 M54.5) through treatment

ICD-10 M54.5 Phased Out as of October 1, 2021

This article discusses the upcoming updates to the ICD-10 manual, particularly focusing on the changes to the M54.5 code for low back pain (LBP). Effective October 1st, therapists who continue…

A therapist discussing a maintenance therapy plan with a patient during a follow-up visit to ensure continued functional independence and safety.

Is Maintenance Therapy Reimbursable?

Maintenance therapy focuses on preserving a patient’s functional abilities and preventing decline through skilled physical, occupational, and speech therapy services. It supports individuals with chronic conditions, ensuring safety and maintaining…

A therapist in a clinic setting reviews payment tracking and billing reconciliation data on a computer while holding a credit card, symbolizing financial management in healthcare

Importance of Payment Tracking and Billing Reconciliation for Healthcare Practices

Payment tracking and billing reconciliation are vital for financial success in healthcare practices. This article highlights the importance of these processes and how automating them through EMR software can streamline…

Therapeutic activities vs. therapeutic exercises comparison chart highlighting CPT code differences for therapist documentation

Therapeutic Exercise (97110) vs Therapeutic Activity (97530)

Determine the difference between therapeutic exercise (97110) vs therapeutic activity (97530) documentation. Mastering the best practices, and CPT code compliance for effective documentation for your therapy practice. Therapeutic activities and…

A computer screen displaying EMR software, showcasing patient records and streamlined documentation tools for therapy practices.

Top 6 Advantages of Using an EMR Software in Your Therapy Practice

EMR software simplifies therapy practice management by streamlining documentation, enhancing patient care, ensuring billing compliance, and providing easy accessibility. With features like personalized care plans, secure cloud storage, and patient…

Effective Techniques to Lower Cancellation Rate in Your Therapy Clinic

Proven Techniques to Lower Your Clinic’s Cancellation Rate

Struggling with high cancellation rates in your therapy clinic? This article offers actionable tips to help reduce no-shows and cancellations. From patient education and collaborative treatment plans to effective front…

physical therapist sending automated appointment reminders message to a patient.

Benefits of Using Appointment Reminders to Prevent Patient Cancellations

This article discusses the benefits of using automated appointment reminders via SMS for physical therapy clinics. It highlights how automated SMS appointment reminders can significantly improve patient outcomes, reduce cancellations…

Physical therapy clinic therapist reviewing business metrics to improve performance.

Top 5 Metrics in a Successful Physical Therapy Clinic

Managing a physical therapy clinic goes beyond providing quality care—it requires a sharp focus on business metrics that drive success. To ensure growth and sustainability, clinic owners must track and…

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