These are our latest blog articles about Practice Management, Billing Practices, and Marketing Strategies. Learn more about Occupational Therapy Management, Physical Therapy Management, and how to run your practice more efficiently.
Stay connected with expert insights tailored for therapy professionals, covering everything from improving administrative tasks to enhancing patient engagement. Whether you’re a clinic owner or a practitioner looking to optimize your workflow, our articles provide practical guidance and proven strategies to support your success. Discover tips on navigating compliance, improving revenue cycles, and effectively marketing your services to reach more patients.
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Simplifying SOAP and Daily Notes in HelloNote: Documentation Made Easy for Therapists
Discover how Hellonote is simplifying SOAP and daily notes for therapists, making documentation efficient, accurate, and stress-free. Learn how to navigate therapy documentation challenges with ease. Imagine being a therapist…
Building Strong Referral Networks: A Guide for Physical Therapists
Building strong referral networks is crucial for therapists to grow their practice and establish lasting relationships with healthcare providers. By focusing on clear communication, trust, and consistent follow-ups, therapists can…
Overcoming Insurance and Reimbursement Challenges in Therapy
Overcome insurance and reimbursement challenges in therapy practices with effective strategies and solutions, including tools like HelloNote EMR to streamline workflows. Managing insurance and reimbursement is one of the most…
Team Collaboration for Cohesive Clinic Culture & Patient Outcomes
Understand how team collaboration boosts clinic culture and enhances patient outcomes by improving communication and teamwork among healthcare professionals. A successful clinic doesn’t just depend on the skill of its…
TOP 5 Medicare Fee of 2025 Schedule Updates for Therapists.
Stay informed about the 2025 Medicare Fee Schedule changes! Learn how therapy professionals can adapt to new payment rates, codes, and care models. The Medicare Physician Fee Schedule (MPFS) is…
Equipment Leasing & Maintenance Investments for Healthcare Clinics
Equipment leasing and maintenance for healthcare clinics offer smart, cost-effective solutions. Learn how to choose the right equipment, calculate ROI, and drive clinic growth with strategic investments. For clinic owners…
Hybrid Therapy Solutions: 2-in-1 Online & In-Person Sessions for Transformative Care
Hybrid therapy with online and in-person sessions designed to transform your care. Experience a balanced approach that keeps you engaged and on track with your health goals. Therapy has come…
Managed Medicare Costs More to Medicare: What Therapists Need to Know
Learn why Managed Medicare can cost therapists more, including the challenges and key factors affecting reimbursement, and how to navigate these complexities. Managed Medicare, commonly referred to as Medicare Advantage…
How Birthday Emails Improve Patient Loyalty for Physical Therapists
Birthday emails boost patient loyalty in physical therapy. Discover how HelloNote’s automated birthday email reminders enhance patient engagement, retention, and referrals. Nowadays, standing out in physical therapy is about more…
How UnitedHealthcare’s Prior Authorization Is Hurting Therapy Practices and Patients
How UnitedHealthcare’s prior authorization policies impact therapy practices and patient care. Discover challenges faced by providers and how it affects patient access to services. On September 1st, 2024, UnitedHealthcare (UHC)…
Habilitative vs. Rehabilitative Care: What Therapists Need to Know
Habilitative vs. Rehabilitative Care: Understand key differences, goals, and impacts on patient outcomes in therapy, with guidance for selecting appropriate care options. When it comes to therapy, understanding the differences…
How EMR Systems Improve Patient Engagement in Therapy
Patient engagement is key to achieving positive outcomes in therapy. When patients are more involved in their care, they are more likely to follow through with treatment, stay motivated, and…
Why EMRs Beat Patient Management Software for Therapy Practices
Discover why switching from patient management software to EMR is the smarter choice for therapists. Learn how EMRs reduce busywork, enhance patient engagement, and improve care quality in therapy practices.…
The Therapist’s Guide to Avoiding Modifier Mistakes and Reducing Claim Denials
This guide helps therapists avoid common modifier mistakes, reduce claim denials, and improve billing accuracy. By applying correct modifiers, therapists can streamline reimbursement and ensure financial stability Therapy claim denials…
How to Avoid Common CPT Code Errors and Reduce Therapy Claim Denials
Discover a detailed guide to avoiding therapy claim denials by addressing common CPT code errors. This article provides actionable strategies for ensuring accurate claims, reducing errors, and maintaining seamless reimbursement…
Adapting to UnitedHealthcare Clinical Submission Requirements 2024
The secret to mastering UnitedHealthcare’s 2024 Optum submission requirements with expert strategies and tips for therapists to ensure compliance and efficiency.” What Therapists Need to Know About the Optum Patient…
Top 15 Strategies for Therapists to Prevent Phishing – Strengthen Your EMR Security
Phishing scams are on the rise, and it’s crucial that we take steps to protect our practices. As technology improves, scammers also up their game and sometimes even the seemingly…
Safeguard Your Practice by Avoiding Hidden Risks of Unreliable EMRs
Disruptions in service can severely affect patient care and appointment scheduling. My practice once faced multiple disruptions due to unreliable EMR software, leading to lost patient data and frustrated clients.…
Mastering Re-Evaluations & Progress Visits in PT Documentation
Re-evaluation, progress visits, and accurate PT documentation are essential for tracking patient progress, adjusting treatment plans, and ensuring compliance with regulations. Keeping up with patient records and documentation can be…
Discover 6 Unmatched Benefits of EMRs for Your Therapy Practice
Explore the top benefits of EMR for your therapy practice! See how electronic medical records improve efficiency, streamline tasks, and enhance patient care. Starting a therapy business—whether in Physical Therapy,…
Caregiver Training Essentials: A Guide to Billing and Education
A complete guide on caregiver training essentials, covering billing and education to enhance workflows and patient care | HelloNote EMR. Starting a career in caregiving comes with the responsibility of…
A Workflow for Therapy Practice Management when Starting your own Therapy Practice
Optimize your therapy practice with tools that reduce administrative workload. Simplify scheduling, documentation, and billing to dedicate more time to patient care. Therapists juggle numerous responsibilities daily, from delivering quality…
Understanding the Difference Between EMRs and EHRs, and How They Are Bridging the Gap in Healthcare Technology
EMRs are like personal health records stored in a single clinic, while EHRs provide a broader, interconnected view of patient care across facilities. For therapists, understanding these tools is crucial…
How to Increase Referrals For Your Therapy Practice
Increase your clinic’s caseload through direct referrals. Learn strategies like offering exceptional service, gathering patient reviews, and utilizing social media. Use HelloNote to streamline patient management and enhance referral opportunities.…
Navigating CPT Code Changes in Pediatric Occupational Therapy: Billing and Compliance Insights
Stay on top of the annual CPT code changes for pediatric occupational therapy. This guide explains how to manage billing, ensure compliance, and keep your documentation up-to-date to avoid disruptions…
EMR vs EHR: The Critical Choice That Could Transform Your Practice’s Efficiency and Patient Care
This article compares EMR (Electronic Medical Records) and EHR (Electronic Health Records) systems, explaining their differences, benefits, and uses for healthcare practices. It provides insights into how each system supports…
What Are The Three Most Common CPT Codes For Physical Therapy And Occupational Therapy?
Discover the top 3 essential CPT codes every physical and occupational therapist needs to know for accurate billing and improved patient care. Learn how these codes impact your practice’s efficiency,…
7 Essential EMR Tools for Speech-Language Pathologists
Discover the 7 essential EMR tools for modern speech-language pathologists. Improve efficiency, streamline documentation, and enhance patient care with the right tools. As a speech-language pathologist (SLP), your days are…
SEO for Therapists: 10 Steps to Rank Higher and Get More Patients
Discover how to improve your therapy practice’s online presence with “SEO for Therapists.” Follow these 10 steps to rank higher in search results and attract more patients to your website.…
10 Common CPT Codes for Pediatric Occupational Therapy
Explore Pediatric Occupational Therapy services with 10 common CPT codes, including evaluations, therapeutic activities, sensory integration, and self-care training to support child development and independence. Do you have a love-hate…
10 Essential EMR Features Therapists Need for Productivity and Patient Care
10 Essential EMR Features Therapists Need for Productivity and Patient Care Therapists require tools that improve efficiency and allow them to focus on what matters most—delivering quality patient care. Whether…
How SEO works with Google Step by Step
Learn how SEO works with Google and how content creation, on-page optimization, and user interaction impact your rankings and drive organic traffic. Search Engine Optimization (SEO) is the backbone of…
5 Proven Income Ideas for Pediatric Therapy Practices
Discover 5 innovative income ideas for pediatric therapy practices, from kids camps to telehealth services, that can help grow your business while enhancing client care. As a speech, occupational, or…
Product Recommendations to Generate Extra Income for Your Therapy Practice
Discover how therapists can increase their income through product recommendations and affiliate links, enhancing their practice while providing valuable resources to clients. Massagers, walkers, cushions, foam rollers, putty are just…
The Ultimate Cash-Based Sales Script For PT, OT and SLP Practices
Learn how to confidently navigate cash-based sales conversations with this guide on creating an effective cash-based sales script for PT, OT, and SLP practices. The scariest part of starting a…
Case Study: Using HelloNote To Scale To 150 Visits Per Week With GeriHab Physical Therapy and Wellness
Discover how GeriHab Physical Therapy and Wellness leveraged HelloNote to scale its operations to 150 visits per week. This case study explores the role of efficient documentation, streamlined scheduling, and…
How to Market Your PT, OT or SLP Practice To Doctors
Learn how to market your PT, OT, or SLP practice to doctors by building strong connections and trust, effectively showcasing your expertise and value There are many different referral sources…
How to Add Virtual Reality Services to your Cash or Insurance Based Practice
Discover how to integrate virtual reality in therapy to enhance patient care, improve outcomes, and grow your cash or insurance-based practice effectively Bringing in new technology can be a great…
Guide to Starting Your Own Private Outpatient Practice
Guide to Starting Your Own Private Outpatient Practice: Learn key steps like business planning, marketing, and patient acquisition for success. Have you been looking into starting your own physical therapy,…
Get Noticed! How to Set Up a Google Business Profile for Your Clinic
Learn how to set up your Google Business Profile to enhance your healthcare clinic’s online presence. This step-by-step guide helps improve local SEO, engage with patients, and boost credibility Healthcare…
How Does a Medical Billing Software Work?
Streamline your practice with advanced medical billing software. Simplify billing, reduce errors, and optimize revenue with the best tools for healthcare providers. When it comes to the medical industry, there…
How to Select a Practice Management Software?
If you are a healthcare professional, then you know that finding the right medical practice management software is essential to your success. There are many different options available, and it…
Superbill: #1 Guide for Cash-Based Therapy Practices
Understand how a superbill can help cash-based therapy patients pursue reimbursement. Learn key benefits, what to include, and tips for creating complete superbills. A superbill can make all the difference…
Building a Front Office Team for Your Practice
When hiring for your front office team, it’s simple…you want the best. The individuals in your front office can make or break how successful your clinic is. After all, they…
What is Remote Therapeutic Monitoring (RTM) and How It Can Improve Your Private Practice Profits
In 2022, Medicare added 5 new CPT codes (98975, 98976, 98977, 98980, 98981) for remote therapeutic monitoring (RMT). Although insurance changes are often never a good thing – in this…
HIPAA Compliance: How to Ensure Your Therapy Practice is HIPAA Compliant
Making sure you are following all the rules and regulations regarding HIPAA compliance as a new therapy practice owner can be stressful and confusing! In this article, we’ll go over…
How To Start Your Own Podcast
Are you a therapist or assistant looking to start a podcast? Starting a podcast can have many benefits, including: reaching patients on a global scale, creating a name for yourself…
How to Add More Occupational Therapy Niches to Your Practice
There is a common saying, “the niches are in the riches”. And this is no exception in the occupational therapy profession. You as an OT, COTA, or OTA have a…
No Surprises Act – How does It Affect Your Therapy Practice
As a therapy clinic owner, navigating the ever changing rules and regulations of CMS can be daunting. In this article, we hope to make at least one new rule, the…
Top 5 Ways to Obtain Patient Reviews and Testimonials
If you’re a private practice owner, then you likely know that there are many ways to attract new patients and grow your practice. From online marketing to in person events,…
How to Improve Home Exercise Adherence in Your Clinic
As therapists, we know that the one thing patients struggle with is…completing their home exercise program (HEP). In fact, research shows that for those with musculoskeletal conditions, non-adherence to a…
7 Key Performance Indicators (KPIs) You Should Be Tracking in Your Therapy Practice
Whether you have just started your own private practice or you are considering it, one of the most important things you must consider is how you are going to measure…
Deciding on Accepting Insurance vs. Being Cash-Based. Which is Right for your Clinic?
As a clinic owner you have to make the decision as to whether or not you will accept healthcare insurance or if you want your services to be cash-based, meaning…
5 Marketing Techniques for Outpatient Therapy Clinics
Whether you are a first time clinic owner or a veteran clinic owner, marketing can truly help to either make or break your clinic! Marketing, both online and offline, is…
Reports You Should Be Running to Have a Successful Clinic
Similar to any other business, running a successful physical therapy clinic requires you to track specific weekly, monthly, and annually to determine what is working and what needs to be…
How to Determine Private Pay Therapy Cash Rates in Your Area
How to Determine Private Pay Therapy Cash Rates in Your Area In today’s day and age, it seems like many clinicians’ who are opening their own therapy practices are deciding…
Medicare 8-Minute Rule WITH Examples
Medicare 8-Minute Rule WITH Examples In the therapy world, treatment sessions are measured and reimbursed based on the amount of time spent performing a single intervention, something also known as…
9 Tips for Defensible Documentation
If you’ve ever asked a therapist what their least favorite part of the job is, more often than not you’ll hear, without hesitation, “documentation”. If you are a therapist, then…
Co-Treatment vs. Duplication: Therapy Documentation Basics
Co-treatment vs. duplicate services: understand the key differences in therapy. Tips for accurate co-treatment documentation and effective progress notes. If you work in a setting that offers multiple types of…
ICD-10 M54.5 Phased Out as of October 1, 2021
According to the Centers for Medicare & Medicaid Services (CMS), there will be an update to the ICD-10 manual, likely affecting many therapists. Every October, there are changes made to…
Is Maintenance Therapy Reimbursable?
For many, many years, there has been this long standing myth in the therapy world that in order for Medicare to reimburse for skilled therapy services, you must show patient…
Importance of Payment Tracking and Billing Reconciliation for Healthcare Practices
Owning a healthcare business presents a lot of challenges in itself…not only are you a physical therapist, but you also have to know a thing or two about running a…
The Ultimate Guide to Therapeutic Activities and Exercises Documentation
Therapeutic activities and exercises play a crucial role in patient recovery, but proper documentation is essential for ensuring accurate care and reimbursement. In this guide, we’ll explore the differences between…
Top 6 Advantages of Using an EMR Software in Your Therapy Practice
If you are considering opening up a physical, occupational or speech therapy practice, regardless of the setting, one of the most important components to grow and scale your practice is…
Techniques to Lower Your Clinics Cancellation Rate
In the therapy world, cancellations are inevitable, especially in outpatient physical therapy clinics. Cancellations can interrupt a patient’s treatment plan and lead to regression, if a patient is cancelling too…
Benefits of Using Appointment Reminders to Prevent Patient Cancellations
As healthcare professionals, particularly physical and occupational therapists, we have all been there: You just finished lunch and have prepared for your next patient, only to find out they called…
Top 5 Metrics In A Successful Rehab Clinic
Running a physical therapy clinic requires a lot of hard work and while you might be an awesome therapist, unless you are keeping track of business metrics and completing monthly,…
Must Have EMR features for an Outpatient Therapy Clinic
For those therapists who are considering starting or who have just started their own outpatient practice, one of the most important features of running a successful clinic is having a…
The Importance of Having a Telehealth Feature in your PT EMR Software
In this day and age, the virtual world and online businesses are absolutely booming. Since the pandemic began in early 2020, if people have the option to stay home vs…
Most Commonly Used Modifiers for PT, OT and SLP Services
We have officially arrived into 2021…woohoo, we made it! While a new year may have arrived, some things in the therapy world continue to remain the same. Most, if not…
Medicare Part A and Part B Deductibles for 2021
It seems as if therapy services are an ever evolving world, not only is there constantly new research and studies out there proving which exercises you should and should not…
Best Christmas Ideas for a PT Business
As Christmas and the end of the year quickly approaches, you may know someone who recently opened up their own PT business or you might be a patient who is…
The 7 Best Tax Deductions for Physical Therapy Business Owners
As December and the end of the year are quickly approaching, tax season is almost upon us! What does that mean? It means it is time to start collecting and…
Physical Therapy Medicare Billing Guidelines
As physical therapists, there are many aspects of our jobs that we truly enjoy, the main one being helping our patients return to their previous quality of life following an…
4 Tips to Reduce Patient No-Shows in Your Physical Therapy Practice
If you own a physical therapy practice, there is a good chance you have experienced a patient or several patients who, at one time or another, have fallen into the…
5 Tips to Keep Your Rehabilitation Business Afloat During a Recession
During the past several months, many therapy practices have been hit hard by COVID-19 and the recession, resulting in clinics nationwide shutting down and furloughing of employees due to a…
4 Easy Additional Revenue Streams To Add to Your Rehabilitation Practice
As a healthcare professional, you may be struggling to keep your clinic afloat- with declining reimbursement models and decreased patient visits to name a few, but fret not – here…
I've been a believer for years. Through my first business, to my newest startup. HelloNote excels with their whole practice management solution. Their dedicated support and software is a must for those with any practice!
Dr. Krakanovski, DPT
Gezunt Physical Therapy
HelloNote completely transformed the way we do documentation. Not only from the platform perspective, but also from the practice management side. Our office is flowing much more efficiently now.
Ashley Kinsley OTR/L
Clinical Director at Wellness PT
An excellent piece of software. My documentation time has been cut in half! Notes are a breeze and I don't have to stay up late nights with piled up notes anymore. Seriously.