EMR Software Pricing for PT, OT, and SLP Practices
Simple, Transparent Pricing for Your Practice
Choose the plan that fits how your clinic works today, whether you are starting solo or managing a growing
therapy team. No setup fees, no long-term contracts, and no unnecessary complexity.
50% Off Your First Month
Limited time offer. No Commitment Required
Plus
$70.00
per month
Save 50% on your first month
Per User
Per Note
Unlimited Notes
Standard Notes
Billable Notes
Unlimited Users
Unlimited Users
Over 4,000 Notes per month?
Contact Us for an enterprise discount.
Everything in Lite
and so much more
Lite
$49.99
per month
For solo practitioners only (1 user)
Practice Management
EMR Documentation
Secure e-Documents (Up to 5MB uploads)
Calendar & Scheduling
Referral Management
Superbills
Reports & Analytics
Online Support
No-Setup Fees
Free
$0.00
per month
Practice Management
EMR Documentation (Up to 2 Patients)
Secure e-Documents (Up to 5MB uploads)
Calendar & Scheduling
Referral Management
Superbills
Reports & Analytics
Documentation & User Guides
No-Setup Fees
No Setup Fees
No Contracts
Cancel Anytime
HIPAA Compliant
Free Plan Available
Built by Therapists. Designed for Trust.
Everything Your Practice Needs in One Place
HelloNote is an all-in-one EMR built by therapists for PT, OT, SLP, and chiropractic practices. Whether you are just starting out or running a growing multi-provider clinic, there is a plan that fits your budget. No setup fees. No contracts. No surprise charges. Ever.
WHAT THERAPISTS SAY
Trusted by Practices Across the US
Real reviews from verified HelloNote users from top review sites.
★★★★★
Amazing customer service, affordable pricing options, billing, fax, EMR all in one. 10/10 recommend.
Google Review
★★★★★
I am a new physical therapy practice owner and have used many types of EMR software in my career, but never needed to be the end user as well as administrator/purchaser for any such software. I chose HelloNote over its competition for three main reasons: highly responsive customer service, a basic yet thorough all-in-one system for documentation, billing and practice management for my practice, and competitive pricing. Steve Glukh and his HelloNote team have been highly responsive to all my questions and concerns during the onboarding process continuing to today at nearly one year as a customer. The HelloNote team are prompt and efficient in helping their customers solve any issues thoroughly and quickly.
Google Review
★★★★★
Excellent documentation software. Easy to use. Lots of good support, I was assigned a mentor to help me get the hang of it. Good tutorials on their website as well. Best for small businesses as they are reasonably priced.
Capterra Review
★★★★★
My experience with HelloNote had been wonderful. The customer service staff is the best. As an OTR, it was time consuming to research for months for a good documentation software for my rehab company. I was introduced to HelloNote by another OTR after I reported to her my experience with the software I had just signed up with. What I like the most about HelloNote is the customer service and staff knowledge about specific inquiries. The staff members are prompt to reply to your questions and are always pleasant via help on the screen, phone, and email. HelloNote is very affordable and easy to use.
Capterra Review
★★★★★
Developed by therapists, easy to learn with step-by-step video training, and very affordable. The custom templates and autosave features make documentation so much faster.
Software Finder
Based on verified reviews from Google Review, SoftwareFinder and Capterra.
Ready to schedule? Ask us about a free month.
Schedule Your Demo Now!
Plan Pricing Comparison Table
Plan Pricing Comparison Table
| Features | Plus | Lite | Free |
| Practice Management | ✅ | ✅ | ✅ |
| EMR Documentation | ✅ | ✅ | Up to 2 Patients |
| Clinical Accounts/Therapists | 1 | 1 user only | 1 user only |
| Non-Clinical Accounts/Staff Accounts | Unlimited | ➖ | ➖ |
| Basic Documentation/Note Templates (Basic and Wellness) | Advanced | Basic | Basic |
| Secure e-Documents | ✅ | (Limited to 5MB uploads) | (Limited to 5MB uploads) |
| Calendar & Scheduling | ✅ | ✅ | ✅ |
| Referral Management | ✅ | ✅ | ✅ |
| Superbills | ✅ | ✅ | ✅ |
| Reports & Analytics | Advanced | Basic | Basic |
| Online Support | ✅ | ✅ | ✅ |
| No-Setup Fees | ✅ | ✅ | ✅ |
| Task/Event Reminders | ✅ | ➖ | ➖ |
| Patient Portal | ✅ | ➖ | ➖ |
| Intake/Consent Forms | ✅ | ➖ | ➖ |
| Appointment Reminders (Email and SMS) | ✅ | ➖ | ➖ |
| Patient Appointment Confirmations | ✅ | ➖ | ➖ |
| Online Schedule on your Website | ✅ | ➖ | ➖ |
| HIPAA-Compliant Chat | ✅ | ➖ | ➖ |
| Clock in/out Management | ✅ | ➖ | ➖ |
| Credit Card Processing with Saving Cards on File | ✅ | ➖ | ➖ |
| Patient Statement Emails with Payment Links | ✅ | ➖ | ➖ |
| Custom Documentation/Note Templates | ✅ | ➖ | ➖ |
| eFaxing (outgoing/incoming) including POCs | ✅ | ➖ | ➖ |
| Bookkeeping and Expenses | ✅ | ➖ | ➖ |
| Review Requests | ✅ | ➖ | ➖ |
| Referral and Equipment Requests | ✅ | ➖ | ➖ |
| Flowsheets | ✅ | ➖ | ➖ |
| Inventory Management | ✅ | ➖ | ➖ |
| Patient Signature Log with GPS | ✅ | ➖ | ➖ |
| Patient Status Tracker | ✅ | ➖ | ➖ |
| Billing & Eligibility Available | ✅ | ➖ | ➖ |
| Home Exercise Program Available | ✅ | ➖ | ➖ |
| Announcement Blast (Internal) | ✅ | ➖ | ➖ |
| Announcement Blast (Marketing) | ✅ | ➖ | ➖ |
| Medicare Compliance Reports including POC management | ✅ | ➖ | ➖ |
| Authorization Tracking | ✅ | ➖ | ➖ |
| Provider Directory Listing | ✅ | ➖ | ➖ |
| Multiple Locations (per EIN) | ✅ | ➖ | ➖ |
| Unlimited Non-Clinical Users | ✅ | ➖ | ➖ |
| Billing Training | ✅ | ➖ | ➖ |
| Live System Onboarding | ✅ | ➖ | ➖ |
| Data Migration From Prior EMR | ✅ | ➖ | ➖ |
| Online & Phone Support | ✅ | ➖ | ➖ |
FREQUENTLY ASKED QUESTIONS
Is there a contract or long-term commitment?
No contracts. No commitments. Cancel anytime, for any reason. HelloNote runs month to month on every plan, including Plus. We do not lock you in because we do not need to. If HelloNote is not working for your practice, you should be free to leave.
What is the difference between per-user and per-note pricing?
Per-user pricing charges a flat monthly rate based on the number of providers on your account. It works best for practices with consistent patient volume where predictable billing matters. Per-note pricing charges based on the number of notes documented each month, which works well for practices with variable caseloads or part-time providers who do not document enough to justify a full per-user seat. Use the calculator on this page to estimate which model costs less for your situation.
Do you help with data migration from my current EMR?
Yes. Data migration is included on the Plus plan at no extra cost. Our team handles the transfer of patient records, cases, notes, and billing history from your prior EMR. Most practices are fully migrated within one to two business days with no downtime in your documentation workflow.
Is training included?
Plus plan subscribers get live system onboarding with a HelloNote team member, billing training, and access to HelloNote University and HelloNote Academy. Free and Lite users have access to full documentation, user guides, and online support. Most practices are documenting their first note within 15 minutes of setup.
What specialties does HelloNote support?
HelloNote is built for Physical Therapy, Occupational Therapy, Speech-Language Pathology, and Chiropractic practices. Templates, billing codes, and compliance tools are specific to each discipline, not adapted from a general medical platform. HelloNote was built by a licensed OTR/L, so the clinical detail is there from the start.
What happens to my data if I cancel?
Your patient records, notes, and billing history remain accessible after cancellation. You can export your data at any time. HelloNote does not hold your records hostage when you leave. Your data belongs to your practice.
Are there setup fees?
None. $0 setup fees on every plan, including Plus. The price you see on this page is the price you pay from day one. No onboarding fees, no implementation fees, no hidden charges.
Can I add more providers later?
Yes. The Plus plan is built for multi-provider practices and scales as your team grows. You can add clinical providers and unlimited non-clinical staff accounts at any time. Lite is designed for solo practitioners only, so if you plan to hire, Plus is the right starting point.
Does HelloNote support billing and documentation?
Yes. HelloNote is a full all-in-one platform covering EMR documentation, compliance and billing, scheduling, patient engagement, eligibility verification, and reporting. Billing and eligibility tools are available on the Plus plan. Documentation is included on all plans. Everything runs inside one login with no third-party integrations required.