EMR Software Pricing for PT, OT, and SLP Practices
Built by Therapists. Designed for Trust.
Everything Your Practice Needs in One Place
HelloNote is an all-in-one EMR built by therapists for PT, OT, SLP, and chiropractic practices. Whether you are just starting out or running a growing multi-provider clinic, there is a plan that fits your budget. No setup fees. No contracts. No surprise charges. Ever.
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Dashboard — Stats and Reports
Live Data
Scheduling — 432 Patients
Multi-Provider
Appointment Calendar
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Documentation — Ongoing Goals
AI Assisted
No Setup Fees
No Contracts
Cancel Anytime
HIPAA Compliant
Free Plan Available
Our Products
Get Exactly What You Need for Your Practice
Plus
$70.00
per month
Save 50% on your first month
Per User
Per Note
Unlimited Notes
Standard Notes
Billable Notes
Unlimited Users
Unlimited Users
Over 4,000 Notes per month?
Contact Us for an enterprise discount.
Everything in Lite
and so much more
Lite
$49.99
per month
For solo practitioners only (1 user)
Practice Management
EMR Documentation
Secure e-Documents (Up to 5MB uploads)
Calendar & Scheduling
Referral Management
Superbills
Reports & Analytics
Online Support
No-Setup Fees
Free
$0.00
per month
Practice Management
EMR Documentation (Up to 2 Patients)
Secure e-Documents (Up to 5MB uploads)
Calendar & Scheduling
Referral Management
Superbills
Reports & Analytics
Documentation & User Guides
No-Setup Fees
WHAT THERAPISTS SAY
Trusted by Practices Across the US
Real reviews from verified HelloNote users from top review sites.
★★★★★
Amazing customer service, affordable pricing options, billing, fax, EMR all in one. 10/10 recommend.
Verified Review
★★★★★
I am a new physical therapy practice owner and have used many types of EMR software in my career, but never needed to be the end user as well as administrator/purchaser for any such software. I chose HelloNote over its competition for three main reasons: highly responsive customer service, a basic yet thorough all-in-one system for documentation, billing and practice management for my practice, and competitive pricing. Steve Glukh and his HelloNote team have been highly responsive to all my questions and concerns during the onboarding process continuing to today at nearly one year as a customer. The HelloNote team are prompt and efficient in helping their customers solve any issues thoroughly and quickly. The actual personal contact via email, phone and real-time virtual calls offered by the HelloNote team is very much a rarity these days. I really appreciate being able to reach out and either speak to a human or receive a fast email response to any of my questions or concerns. Without question, the customer service at HelloNote is outstanding, which makes their product even more valuable to me as a business owner.
Verified Review
★★★★★
Developed by therapists, easy to learn with step-by-step video training, and very affordable. The custom templates and autosave features make documentation so much faster.
Verified — SoftwareFinder
★★★★★
The platform is easy to use, and the team has been responsive whenever we needed support. It helped simplify our documentation and practice workflows.
Verified Review
Based on verified reviews from Google Review, SoftwareFinder and EMRSystems.
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Plan Pricing Comparison Table
Plan Pricing Comparison Table
| Features | Plus | Lite | Free |
| Practice Management | ✅ | ✅ | ✅ |
| EMR Documentation | ✅ | ✅ | Up to 2 Patients |
| Clinical Accounts/Therapists | 1 | 1 user only | 1 user only |
| Non-Clinical Accounts/Staff Accounts | Unlimited | ➖ | ➖ |
| Basic Documentation/Note Templates (Basic and Wellness) | Advanced | Basic | Basic |
| Secure e-Documents | ✅ | (Limited to 5MB uploads) | (Limited to 5MB uploads) |
| Calendar & Scheduling | ✅ | ✅ | ✅ |
| Referral Management | ✅ | ✅ | ✅ |
| Superbills | ✅ | ✅ | ✅ |
| Reports & Analytics | Advanced | Basic | Basic |
| Online Support | ✅ | ✅ | ✅ |
| No-Setup Fees | ✅ | ✅ | ✅ |
| Task/Event Reminders | ✅ | ➖ | ➖ |
| Patient Portal | ✅ | ➖ | ➖ |
| Intake/Consent Forms | ✅ | ➖ | ➖ |
| Appointment Reminders (Email and SMS) | ✅ | ➖ | ➖ |
| Patient Appointment Confirmations | ✅ | ➖ | ➖ |
| Online Schedule on your Website | ✅ | ➖ | ➖ |
| HIPAA-Compliant Chat | ✅ | ➖ | ➖ |
| Clock in/out Management | ✅ | ➖ | ➖ |
| Credit Card Processing with Saving Cards on File | ✅ | ➖ | ➖ |
| Patient Statement Emails with Payment Links | ✅ | ➖ | ➖ |
| Custom Documentation/Note Templates | ✅ | ➖ | ➖ |
| eFaxing (outgoing/incoming) including POCs | ✅ | ➖ | ➖ |
| Bookkeeping and Expenses | ✅ | ➖ | ➖ |
| Review Requests | ✅ | ➖ | ➖ |
| Referral and Equipment Requests | ✅ | ➖ | ➖ |
| Flowsheets | ✅ | ➖ | ➖ |
| Inventory Management | ✅ | ➖ | ➖ |
| Patient Signature Log with GPS | ✅ | ➖ | ➖ |
| Patient Status Tracker | ✅ | ➖ | ➖ |
| Billing & Eligibility Available | ✅ | ➖ | ➖ |
| Home Exercise Program Available | ✅ | ➖ | ➖ |
| Announcement Blast (Internal) | ✅ | ➖ | ➖ |
| Announcement Blast (Marketing) | ✅ | ➖ | ➖ |
| Medicare Compliance Reports including POC management | ✅ | ➖ | ➖ |
| Authorization Tracking | ✅ | ➖ | ➖ |
| Provider Directory Listing | ✅ | ➖ | ➖ |
| Multiple Locations (per EIN) | ✅ | ➖ | ➖ |
| Unlimited Non-Clinical Users | ✅ | ➖ | ➖ |
| Billing Training | ✅ | ➖ | ➖ |
| Live System Onboarding | ✅ | ➖ | ➖ |
| Data Migration From Prior EMR | ✅ | ➖ | ➖ |
| Online & Phone Support | ✅ | ➖ | ➖ |
FREQUENTLY ASKED QUESTIONS
Is there really a free EMR plan with no credit card required?
Yes. HelloNote's Free plan is free forever for up to 2 active patients. No credit card required and no time limit. It is designed for new practices and solo therapists who need a professional HIPAA compliant system without any upfront cost. You can start documenting on day one at zero cost.
What is the difference between the Lite and Plus plans?
Lite is designed for solo practitioners and includes documentation, scheduling, superbills, and basic practice management tools. Plus adds everything in Lite plus patient portal, authorization tracking, plan of care management, eligibility verification, eFax, appointment reminders, credit card processing, and unlimited staff accounts. Plus is built for practices that are growing and need a full team management solution.
Are there any hidden fees, setup costs, or long term contracts?
None. HelloNote has zero setup fees on every plan including Plus. There are no long term contracts, no data migration fees, no cancellation penalties, and no surprise charges. Most EMR companies charge between $2,000 and $10,000 in setup and onboarding costs alone. HelloNote charges nothing. What you see on this page is what you pay.
Can I switch plans or cancel anytime?
Yes. You can upgrade, downgrade, or cancel your HelloNote plan at any time with no penalty. Your patient data stays intact when you switch between plans and you can export your records at any time. We do not lock you in and we do not charge exit fees.
Does HelloNote pricing include billing and insurance eligibility?
Billing and eligibility tools are included in the Plus plan. This covers real time insurance eligibility verification, authorization tracking, claim management, and Medicare compliance reporting all built directly into the platform with no third party add-ons required.
How does HelloNote pricing compare to WebPT and SimplePractice?
WebPT starts at $99 per user per month and requires an annual contract. SimplePractice starts at $29 per month but charges extra for telehealth, billing add-ons, and additional users. HelloNote Plus at $70 per month includes everything in one plan with no contracts, no setup fees, and no add-on charges. For solo and small therapy practices HelloNote is consistently the more affordable all-in-one option.