Kiosk: Self‑Service Check‑In Made Simple
Today’s therapy patients expect a smooth, tech‑enabled experience from the moment they enter your clinic. HelloNote’s Kiosk feature answers that call—giving patients a fast, intuitive way to check in, pay, and complete paperwork without waiting in line or filling out forms by hand. By streamlining the front desk, our kiosk not only enhances patient satisfaction but helps practices improve accuracy, efficiency, and daily workflow.
Connecting Therapists with Patients Anywhere
Here at HelloNote, we are always looking for ways to help therapy practices operate more smoothly and deliver exceptional patient experiences. That’s why we developed our intuitive Kiosk feature—an in‑office, self‑check‑in system designed to streamline administrative tasks and keep your front desk running effortlessly. With kiosk technology integrated directly into HelloNote’s EMR, therapists can rely on accurate, real‑time intake while patients enjoy a modern, user‑friendly experience.
Bringing a modern, touch‑friendly kiosk to your lobby transforms the first five minutes of every visit—patients complete intake, payments, and consent forms on their own, reducing wait times and freeing up staff to focus on high‑value interactions. This self‑guided check‑in not only improves operational efficiency but also provides a more private, stress‑free experience for patients. Everything from demographic updates to payment and clinical documentation flows directly into the EMR in real time, keeping your schedule tight, your records accurate, and your care team ready.
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Key Benefits of Kiosk Integration
With the HelloNote Kiosk, you don’t just modernize your front desk—you automate it. Here’s how the kiosk creates impact across three essential areas:
Frictionless Front‑Desk Workflow
The kiosk guides patients through demographic updates, insurance capture, and digital signatures the moment they walk in, eliminating clipboards and bottlenecks while feeding accurate data straight into HelloNote.
Instant Payments & Paperwork
Integrated card processing lets visitors settle co‑pays on the spot, and auto‑generated receipts or superbills appear in their portal before they reach the treatment room, keeping revenue flowing without staff intervention
Smoother Patient Flow & Analytics
Real‑time status updates adjust your schedule as each person checks in, alert clinicians when their next session is ready, and produce time‑stamped reports that spotlight exactly where—and how—you can streamline the day even further.
testimonials
What Our Clients Say
Nick at HelloNote has been very responsive and helpful throughout the entire onboarding process. Melanie explains the software very well and make it relatable to PTs. So far very happy with Hello Note
Christina Garcia
Business Owner
It has been great to have a documentation system that has everything I need as a sole practitioner. The trainings are good and Sara in billing is great. Carlos has been very responsive as well with any questions that arise!
Rachael MacGregor
Sole Practitioner
Nick and the team at HelloNote have been extremely helpful with getting my physical therapy practice started. Hellonote is simple and easy to learn for anybody looking for an EMR software. They have integrated e-fax, billing, and other tools to help with efficiency and compliance!
Andrew Brough
Physical Therapist
From the perspective of both a business owner and a physical therapist with over a decade of experience, I can say that HelloNote is a fantastic EMR after having worked with a number of different EMRs in the past. HelloNote’s EMR setup is very intuitive to learn to use. Documentation is easy. Also the customer support team is very responsive. Thank you!
Scott McAmis
Business Owner
“We’ve used several EMR systems over the years, but this is the first one that truly feels built for therapists, by therapists. It’s intuitive, reliable, and the customer support is next-level. Our entire team made the switch seamlessly, and we’re not looking back.”
Cindy Jones
CEO of Therapy1
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Why Choose HelloNote EMR?
Built For Everyone
Success
Whether you are just starting out or have multiple locations, HelloNote practice management solution is there for you. Our software is built to make managing your business simple, allowing you to have more time to treat your patients without compromising your business. Our software is built with state-of-the-art technology and tools to keep your clinic running efficiently and profitably.
HelloNote is built our EMR with therapists in mind. Why? Because we are therapists. Our practice management solution will get it right the first time. Try us today!