Starting a New Practice with HelloNote
Start Strong, Succeed Sooner
Launching a therapy practice is exciting—but setting up your first EMR, scheduling system, and billing workflow can feel daunting. HelloNote was built by therapists who understand what it takes to open your doors quickly and confidently. From day‑one documentation templates to compliant billing tools, we give new practices everything they need to run smoothly so you can focus on exceptional patient care, not paperwork.
How It Works
3 Simple Steps to Switch
01
Practice Setup & Custom Configuration
Our onboarding specialists configure HelloNote to match your services, payer mix, and documentation needs—forms, CPT codes, fee schedules, and user roles—so the platform feels tailor‑made from day one.
02
Training, Workflow & Compliance Coaching
We provide live, personalized training sessions and best‑practice checklists covering documentation, HIPAA compliance, and revenue‑cycle workflows to ensure you and your team hit the ground running.
03
Go Live & Welcome Your First Patients
Once setup is complete, simply log in and start charting. Enjoy seamless scheduling, faster notes, and integrated billing that scales as your caseload grows.
Ready to schedule? Ask us about a free month.
Schedule Your Demo Now!
our benefits
How We Make Switching Simple
HelloNote combines documentation, scheduling, patient engagement, and billing in one intuitive, cloud‑based platform, eliminating the need for multiple subscriptions or clunky integrations. We build your account in the background while you plan your grand opening, and every subscription comes pre‑loaded with evidence‑based evaluation and daily‑note templates for PT, OT, and SLP so you can start charting in minutes. Flexible pricing tiers mean you pay only for what you need today yet can seamlessly add users, locations, and advanced features as your business grows. Automatic HIPAA, ICD‑10, and CPT updates keep your practice audit‑ready without extra effort, letting you treat patients with total peace of mind.
our benefits
Why Choose HelloNote EMR?
Built For Everyone
Success
Whether you are just starting out or have multiple locations, HelloNote practice management solution is there for you. Our software is built to make managing your business simple, allowing you to have more time to treat your patients without compromising your business. Our software is built with state-of-the-art technology and tools to keep your clinic running efficiently and profitably.
HelloNote is built our EMR with therapists in mind. Why? Because we are therapists. Our practice management solution will get it right the first time. Try us today!
What is In Our EMR?
All the Tools You Need to Grow Your Business
Learn More
Common Questions We Get
How long does it take to set up HelloNote for a brand‑new practice?
Most startups are fully configured and trained within a week. Because there’s no legacy data to migrate, we can move even faster—often in just a few days.
Will I need additional billing software?
No. HelloNote includes an integrated clearinghouse connection for electronic claims, ERA posting, and patient invoicing, so your entire revenue cycle—coding, claims, rejections, and payments—lives in one place.
Do you help with payer enrollment and credentialing?
Yes. Our onboarding package includes step‑by‑step guidance, printable checklists, and access to credentialing specialists who can handle the paperwork for you if you choose our concierge service.
Can HelloNote scale if I add more clinicians?
Absolutely. Add users, disciplines, or new clinic locations with a few clicks. Your data, templates, and analytics instantly extend to the new team members—no costly migrations or downtime.
Is there a free trial before I commit?
We offer a 30‑day free trial with full access to all features, live support, and training sessions. Test HelloNote with real patients and billing scenarios before making a decision.
Our Products
Get Exactly What You Need for Your Practice
$0
Free Forever!*
- One Account
- No Contracts
- Patient Demographics/Intake
- Reports & Analytics
*no credit card required, no contract, no set-up fees
$34.50
$69
per month*
Save 50% on your first month!
- Unlimited Non-Clinical Staff Accounts
- No Set-up Fees
- No Contracts
- Full Training & Support
- Patient Demographics/Intake
- Scheduling with SMS/Email Reminders
- Document Uploads
- Patient Portal
- Reports & Analytics
*no credit card required, no contract, no set-up fees
Per User
Per Note
Unlimited Notes
Save 50% on your first month!
- Unlimited Non-Clinical Staff Accounts
- No Set-up Fees
- No Contracts
- Full Training & Support
- Patient Demographics/Intake
- Scheduling with SMS/Email Reminders
- Document Uploads
- Patient Portal
- Reports & Analytics
Also Includes:
- Daily Backups
- Free Data Migration From Existing EMR
- Chat / Email / Phone Support
*no credit card required, no contract, no set-up fees
Unlimited Users
Over 4,000 Notes per month?
Contact Us for an enterprise discount.
Save 50% on your first month!
- Unlimited Non-Clinical Staff Accounts
- No Set-up Fees
- No Contracts
- Full Training & Support
- Patient Demographics/Intake
- Scheduling with SMS/Email Reminders
- Document Uploads
- Patient Portal
- Reports & Analytics
Also Includes:
- Daily Backups
- Free Data Migration From Existing EMR
- Chat / Email / Phone Support
*no credit card required, no contract, no set-up fees
testimonials
What Our Clients Say
“We’ve used several EMR systems over the years, but this is the first one that truly feels built for therapists, by therapists. It’s intuitive, reliable, and the customer support is next-level. Our entire team made the switch seamlessly, and we’re not looking back.”
Cindy Jones
CEO of Therapy1
“We’ve used several EMR systems over the years, but this is the first one that truly feels built for therapists, by therapists. It’s intuitive, reliable, and the customer support is next-level. Our entire team made the switch seamlessly, and we’re not looking back.”
Alexa Jackson
CEO of Therapy1