Customizable templates
Tailored for bodywork
An EMR Designed
for Massage
Therapy Practices
Focus on your clients’ wellness, not your paperwork. Professional clinical tools starting at $49/mo.
Trusted by 2,000+ practitioners
The HelloNote Difference
Wellness isn't clinical. Why is your software?
“HelloNote is designed for wellness-oriented practices, offering a serene experience compared to complex, sterile medical EMRs. We focus on the flow of your practice so you can focus on the flow of your session.”
“HelloNote is designed for wellness-oriented practices, offering a serene experience compared to complex, sterile medical EMRs. We focus on the flow of your practice so you can focus on the flow of your session.”
Why Therapy Practices Choose HelloNote
We focus on what matters most to your clinic’s success.
Client Announcements & Practice Updates
Share updates, reminders, and optional wellness announcements with your clients—without separate systems or complicated tools.
Scheduling
Smart calendar management with automated SMS reminders that reduce no-shows by 40%.
Payments
Integrated billing and automated payments. Store cards securely for seamless checkout.
Compliance
HIPAA-secure storage and encrypted communication for total client peace of mind.
Advanced Tools — When You're Ready
Powerful additions available as your practice grows.
AI Scribe
Voice-to-documentation powered by AI
Automation & Reporting
Streamline repetitive tasks
Productivity Insights
Track clinic performance metrics
Digital Intake Forms
Stop wasting the first 10 minutes of every session. Send HIPAA-compliant intake forms before the appointment. Clients sign digitally on any device, and data syncs directly to their clinical record.
e-Signatures included
SOAP Notes Made Simple
Chart efficiently with SOAP notes designed for therapy practices. Clone previous session notes with one click, update what’s changed, and keep documentation consistent without starting from scratch every visit.
Interactive Body Maps
One-click cloning of past notes
Transparent, Simple Pricing
Your Transition, Simplified
Billing continuity. Minimal disruption. No rushed cutovers.
Step 01
Dedicated Specialist
Your assigned transition specialist understands your practice and timeline.
Step 02
Secure Data Migration
We migrate and validate your data with zero loss and complete accuracy.
Step 03
Onboarding & Go-Live
Role-based training ensures your team is confident before launch.
Step 04
Ongoing Support
We stay with you after go-live to ensure smooth operations.
Common Questions We Get Asked
Answers to help you make a confident decision.
Is this for solo practitioners?
Absolutely. HelloNote was built to scale from solo therapists working out of a home studio to multi-location clinical wellness centers. Our pricing model ensures you only pay for what you need.
How long does onboarding take?
Most practices are up and running in under 24 hours. We offer a 1-on-1 concierge onboarding session to import your existing client list and set up your SOAP note templates.
Is my data HIPAA compliant?
Yes. Data security is our top priority. We use bank-level AES-256 encryption for all data storage and SSL/TLS for all communication. We also sign a Business Associate Agreement (BAA) with every client.
Run Your Massage Practice
with Confidence
Join 2,000+ massage therapy business owners who have traded paper files for a more professional, serene workflow.
