Get an Audit-Ready Clinical Growth Roadmap for Your
PT, OT, or SLP Practice
Identify documentation gaps, slash time-per-note by 50%, and ensure 2026 Medicare compliance
(including RTM codes and KX thresholds) with a 360° EMR efficiency audit
—designed by clinicians for the rehab community.
Trusted by Thousands | APTA, AOTA, & ASHA Standards | HIPAA & Medicare 2026 Ready
Master Audit Summary
Compare the “All-in-One Engine” vs. the Fragmented Workflow Tax.
| Feature / Pain Point | HelloNote | Simple Practice | Jane App | WebPT |
|---|---|---|---|---|
| Clinical Logic & Documentation | ||||
| Rehab-Specific Logic | PT, OT, SLP Native | Generic (Mental Health) | Cash-Based Focus | Standard Native |
| Medicare Compliance | High | Low | Low | Medium |
| Revenue Cycle Management | ||||
| Insurance Claim Fees | Clearinghouse specific | $0.50 Per Claim | Integrated (Paid) | Therabill Integration |
| Platform Architecture & Cost | ||||
| Starting Monthly |
$49.99
|
$49.00*
+ Add-on fees apply
|
$54.00* | $99.00+ |
Stop the “Fragmented Workflow” tax.
Switch to the EMR built for therapists, by therapists.
3 Clinical "Red Flags" Our Audit Identified
The “Franken-Software” Friction
Legacy EMRs often rely on “split-system” architectures where documentation and billing live in two separate databases. This leads to CCI Edit errors and manual data re-entry—the #1 cause of billing denials and lost notes during a Medicare audit. HelloNote uses a unified database to ensure your notes flow directly into billing with zero sync lag.
The “Wellness Gap”
General wellness apps are built for cash-pay or mental health, not the complexities of insurance-based PT, OT, and SLP. They often lack native logic for the 8-Minute Rule or KX Modifiers, forcing you to use manual workarounds to prove medicare medical necessity. HelloNote provides discipline-specific flowsheets designed specifically for rehab compliance standards.
The “Success Tax”
Many platforms penalize your clinic’s growth by charging hidden per-claim fees or pay-walling essential tools like calendar syncing. As your patient volume increases, your “Software Tax” eats further into your profit margins. HelloNote offers transparent, tiered pricing and all-in-one features that reward your growth instead of taxing it.
Frequently Asked Questions
Answers to help you make a confident decision.
How does HelloNote pricing compare to WebPT?
HelloNote Lite starts at $49.99 per month, offering a significant cost advantage over legacy systems like WebPT, which often starts at $99+ and may require additional fees for separate billing integrations (like Therabill). HelloNote provides an all-in-one engine, meaning you don't pay a "fragmented workflow tax" for connecting your EMR to your biller.
Is HelloNote a better fit for Physical Therapy than Jane or SimplePractice?
Yes, specifically for Medicare compliance. While Jane and SimplePractice are popular for wellness, they lack the native rehab logic required for insurance-based clinics. HelloNote includes the 8-Minute Rule, KX Modifiers, and therapy-specific flowsheets that wellness apps typically treat as manual workarounds.
Are there hidden fees for insurance claims in HelloNote?
No. HelloNote offers transparent, volume-based claim bundles that lower your overhead as you scale. We integrate with industry leaders like Trizetto, ClaimMD, and Inovalon, allowing you to choose the clearinghouse that best fits your payer mix without the "Success Tax" of flat per-claim surcharges.
Can I switch to HelloNote without losing my patient data?
Absolutely. HelloNote provides white-glove onboarding for practices transitioning from restrictive or fragmented software systems. Our team manages your data migration at no additional cost and provides 30 days of parallel system access, allowing you to operate both platforms simultaneously during the transition.
This ensures zero downtime, no disruption to patient care, and full preservation of your historical records—whether you're moving from WebPT, Jane, or another EMR.
Is HelloNote truly all-in-one?
Yes. Many competitors utilize a "Split Architecture" where documentation and billing live in two different databases. HelloNote uses a Unified Database (1 Login), ensuring that your scheduling, SOAP notes, and Revenue Cycle Management (RCM) communicate in real-time. This eliminates the #1 cause of cash flow delays: data entry errors between systems.
How does HelloNote handle 2026 Medicare changes?
HelloNote is updated in real-time for 2026 CMS standards, including automated tracking for the Therapy Cap, KX Modifiers, and RTM (Remote Therapeutic Monitoring) billing codes.
What are the upfront setup or onboarding costs for HelloNote?
$0. We provide a White-Glove Onboarding experience at no extra charge. Our team handles the heavy lifting—including free data migration, live 1-on-1 training, and 30 days of parallel system access—to ensure you never miss a billing cycle or a patient visit during the transition.
The Honest Verdict
Choose HelloNote if:
You need a therapy-built solution with integrated EMR to maximize documentation efficiency. Built by therapists for Physical, Occupational, and Speech Therapists!
Worried about data? We offer free data migration and 30 days of parallel access.
Choose Wellness Apps if:
You are solo, cash-pay only, and value a “wellness aesthetic” over medicare compliance power.
Choose Legacy Systems if:
You operate a large, 100+ location clinic with an onsite IT team managing fragmented billing integrations.
Ready for a Seamless Transition?
Switching EMRs shouldn’t feel like a restrictive injury. Let’s release the admin burden and get you back to clinical excellence.
No credit card required • Therapist-led Onboarding
