6 Ideas for Optimizing Your Workflow 11 months ago

Practicing physical therapy should be a continuously evolving process.

Whether you’re a new physical therapy graduate or you have been practicing for several years now, you can always use tips to improve how you do your work. Some of the most useful tips that you can use are those connected with improving workflow.

Here are a few ideas that you can use.

What is Workflow?

Before we can discuss optimizing your workflow, we must discuss what it is first.

Workflow refers to a series or a group of tasks that are done by people within a work environment. The tasks can happen at several levels. It can also happen sequentially or at the same time.

Within a practice for example, a receptionist or a secretary may take the appointments for the day. She will then enter the patient information into the practice management software. The therapist will then be able to access the information and treat the patient at the right time.

That’s just one way of illustrating the workflow within the practice. Keep in mind that workflow can also happen between organizations and it may even involve a single person.

Why is Workflow Important?

So, why is it that workflow is so important?

Workflow is important in making sure that your practice is being run smoothly. If there is a problem with the workflow, it means that time is being wasted and patients could be left waiting.

You must periodically asses the workflow in your practice to make sure that everything is running as smoothly as possible.

 6 Ways to Optimize Your Workflow

Here are six proven ways that you can optimize the workflow in your practice:

1. Use the Right Device When Documenting

Documentation can take up a great deal of your time if you don’t know how to do it properly. The more time that you spend on writing notes, the less time that can be spent on treating patients. That also means you can see less patients per day.

That’s why it is crucial to ensure that you take notes in an efficient and quick manner. To do that, you need to use the right device for you.

You must pick the right device for you. Whether it’s a laptop or a tablet, it’s up to you. This means your EMR should be compatible with any platform. That’s one of the advantages offered by HelloNote, it is compatible with any kind of device that you might use.

2.Familiarize Yourself with the Software

Do you know all of the features of the EMR that you have in your practice?  You could be using it for a long time and you’re still unaware of some of the features that it has.

Take the time to learn what your software can do. It could be that a certain feature can save time. For example, HelloNote is a cloud-based so it can be accessed anywhere. Does your software have that capability?

3.Explain to Your Patients

Sometimes you may forget that your patient has no idea as to what you are doing. Take the time out to explain to your patients why you need to take a note.

That doesn’t mean that you can spend the whole time writing things down. Keep your notes short and simple.

You can also sit down and show to your patients what you are writing down.

4.Stay Organized

This should go without saying but you would be surprised at the number of therapists who fail to stay organized during evaluations which causes them to spend more time than what’s necessary in making notes.

You should be prepared and organized for initial evaluations. You can write some preliminary notes so you don’t have to write everything during and after the evaluation.

5.List Down the Things You Need to improve

It’s natural that there are a lot of things that you need to improve on in your practice. You must list down the things that you need to work on which would matter to your patients. After all, you are aiming to improve your workflow to benefit your patients.

6.Use the Right Practice Management Solution

Make sure that you are using the right practice management solution. A software like HelloNote can do wonders for your practice. It is specifically designed to:

  • Document notes in less time
  • Be accessed from anywhere
  • Provide reminders for appointments
  • Be customized to fit the needs of your practice

HelloNote was specifically designed with practitioners in mind.

These are just some of the things that you can do to optimize the workflow in your practice. These tips will not guarantee that your workflow will be optimized, but there is a good chance that it will be improved if you follow these steps.

To learn more about how you can improve your practice, check out the other posts that we have on our blog.


Author: Christian Pilares

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